Summary of Position:
Reporting to the Director of Operations, the Project Coordinator supports the successful planning and execution of projects across our organization. This role works closely with cross-functional teams, ensuring projects stay on track, within budget, and aligned with company objectives.
Essential Job Functions:
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Assist in planning, coordinating, and executing projects across multiple departments.
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Develop project timelines, track progress, and ensure deadlines are met.
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Maintain project documentation, reports, and status updates.
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Communicate with internal stakeholders, vendors, and external partners to ensure alignment.
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Identify potential risks and work with leadership to develop mitigation plans.
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Coordinate meetings, prepare agendas, and document and track key takeaways and action items.
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Support process improvement initiatives to enhance efficiency and effectiveness.
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Ensure projects adhere to company policies and industry best practices.
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Other responsibilities as needed.
Knowledge, Skills and Abilities:
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Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously.
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Excellent verbal and written communication skills.
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Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).
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Ability to problem-solve, work independently, and collaborate with cross-functional teams.
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Experience in healthcare, orthodontics, real estate projects, capital expenditure processes, or a multi-location business environments are a plus.
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Ability to travel up to 20% of the time.
Qualifications
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Bachelor’s degree in business administration, project management, or a related field (or equivalent experience).
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1-3 years of experience in project coordination, operations, or administrative support.
