Project Coordinator

Name of the position: Project Coordinator

Location:  Mongu (Western province with frequent travels to project implementation areas within the province)

Contract duration: Short term Contract with possibility of extension

Start Date: 01/11/2024 or earlier 

Line Manager:  Project Manager

Application deadline: Wednesday 9th October, 2024

Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.   

Salary: Candidates will be informed about the salary range in the beginning of the recruitment process.

People in Need (www.peopleinneed.net) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply. 

Position Summary.

The Project Coordinator is PIN’s focal person at the field level under the Enhancing Livelihood Opportunities through

Ecosystem Protection in Barotse Floodplain of Western Zambia project. S/he is responsible for implementation of project

activities in close coordination with the line manager as well as implementing partner WWF, beneficiaries (smallholder

farmers) and other stakeholders such as financial institutions , Government Ministries, Local CSOs/CBOs , traditional leadership and research institutions. S/he will also be responsible for providing support to project team, regular project monitoring and evaluation, facilitating logistics operations and ensuring safety and security of the project team at the field.

Tasks and Responsibilities

Project management

• Undertake responsibility, in constant with the Project Manager, of implementing all project activities as per work plan schedule
• Monitor the progress and evaluate project performance regularly to achieve project deliverables.
• Identify risks and challenges pertaining to project delivery, report them and help the line manager put in place

mitigation measures to ensure smooth implementation of the project

• Collect lessons learned from the project and report them to the line manager regularly
• Support line manager prepare internal (IPR for PIN) and external (interim and final reports for donor,

stakeholders) project reports encompassing progress, risks and challenges, mitigation measures and lessons

learned

Financial management

• Adhere to and enforce PIN’s financial guidelines for all project related expenditure at the field level and report

any financial irregularities identified to the line manager

Monitoring an Evaluation

• Collect project data regularly using appropriate tools, store them in sharepoint and report them to the line manager
• Support MEAL department implementing MEAL activities (assessments, surveys) at the field level
• Support implementation of project CFRM based on PIN Zambia CFRM Framework Policy and Procedures

Logistics and Procurement

• Coordinate and collaborate with logistics department and the line manager regularly to manage day-to-day logistics needs for the project team at the field level.

Coordination

• Liaise regularly with all aforementioned project stakeholders including government institutions at local, district and provincial levels.
• Represent PIN in all meetings with partners, beneficiaries and stakeholders at the field level and build strong

networks and working relationships with them

• Make use of all communication channels to ensure efficient communication between field team and

implementing partners, beneficiaries and stakeholders

• Prepare weekly report based on activities completed, problems and challenges encountered, lessons learned

captured and plans for the upcoming week

Communication and Visibility

• Ensure adherence to PIN Media Policy and donor requirements and facilitate implementation of

communication and visibility plan at field level

• Collaborate with communication department and facilitate activities to collect visibility materials such as

beneficiary stories, photos, interviews etc.

Safety and Security

• Assess safety and security situation critically and inform line manager on regular basis to support him/her to

make informed decisions

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH) 

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies   

• Participate in training and awareness raising (CoC and KP, Safeguarding…)  

• Support the project manager in the implementation of Safeguarding measures throughout the project cycle including risk analysis related to SEAH and Child protection at the project/program level and develop a mitigation plan accordingly.
• Create and maintain a fulfilling and protective environment

Requirements

1. Required Skills, Experience and Behavioural Competencies:

• At least 3 years of experience as programs staff.
• Analytical and problem solving skills
• Good communication and interpersonal skills
• Ability to observe and provide feedback on the activities
• Excellent reporting skills
• Commitment to and understanding of PIN’s aims, core values and principles
• Fluency in spoken and written English and Silozi languages
• Good administrative skills, computer literate (working knowledge of MS Office)
• Self-starter and motivated, ability to plan and organize work independently
• Ability to work under pressure and react accordingly to evolving context/situation
• Bachelor or higher degree in relevant field (Project management, social work, Developmental studies, Climate related discipline and or other relevant)

Benefits

• 24 annual leave per year 

• Contributions of Health Insurance (Nhima) as by Law. 

• Accident insurance for all injuries during work time. 

• National pension scheme contributions as by law 

• Extensive Capacity Building program, both internal and external trainings - Induction training. 

• internal online opportunities, such as access to e-learning platform and webinars  
• Month contribution for phone tariffs 
• Annual Staff retreat  

• International environments with opportunities to learn from other country programs  

• Paternity leave of 5 days and maternity leave of 14 weeks 

• Breastfeeding breaks for nursing colleagues  

• Per diem for working and sleeping outside of duty town depending on the location. 

• Friendly and fair environment in small collective structure where everyone knows each other. 

• We have lunch break with meals available at the office (Mongu Office) 

• 2 health breaks per day. 

• Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries.