ABOUT THE ROLE

• Responsible for coordinating all on-site activities related to a project launch under the supervision of the Project Manager.
• Act as the main on-site point of contact for all stakeholders involved in the project, working closely with the management team to ensure a successful project launch.
• Ensure all tasks in the launch phase are completed on time, on brand, and within budget.
• Communicate regularly with the Project Manager and within Numa, providing updates on progress and addressing any issues that arise.
• Ensure safety regulations are adhered to on-site.
• Organise and schedule deliveries, checking quantities, quality, and accuracy of items received.
• Coordinate the distribution and installation of furniture, artwork, signage, ICT, and other necessary items.
• Supervise and coordinate the installation of broadband, TVs, and other technology on-site.
• Identify and coordinate contractors, including electricians, plumbers, handymen, and other professionals needed to resolve on-site issues.
• Research and onboard new suppliers for housekeeping, breakfast services, linens, etc., particularly for new markets.
• Supervise the deep cleaning process and ensure the property is clean and ready for guests before opening.
• Support in organizing permits for signage, parking, city tax, police registration, and other relevant items required for the project.
• Act as the main on-site point of contact for all stakeholders involved in the project, working closely with the management team to ensure a successful project launch.

ABOUT YOU

• Willingness to travel up to 80% and work on-site for longer periods over the project duration (in Northern Europe).
• Willingness to handle multiple projects at once, including travel between projects
• Fluent in English and German (C1 level or native). Additional languages (Spanish, Portuguese, French, Czech, or Italian) are a plus.
• Previous experience in hotel operations, project coordination or project management is preferred.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment, manage multiple projects, and prioritize tasks effectively.
• Ability to build and maintain relationships with external parties and stakeholders.
• Technical and creative thinking, with a keen eye for detail.
• Experience using project management tools (Google Suite, Asana, Notion, etc.) is a plus.