At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Coordination Officer to join our UniQue team.
What will you be bringing to the team?
- Lead design document reviews, managing the complete cycle internally and externally while ensuring all changes and comments are accurately recorded and implemented according to standard processes
- Ensure adherence to strict deadlines for both internal and external stakeholders
- Conduct high-level document reviews for formatting, style, spelling, and completion of required sections
- Perform quality reviews and edits of documentation and software development artifacts
- Schedule and coordinate meetings, as well as produce and distribute meeting minutes
- Ensure meetings are productive, decisions are reached, and follow up on agreed next steps
- Organize and maintain files, registries, and directories
- Assist with data collection activities
- Maintain records such as the Quality Register, Configuration Item Records, and other logs or registers assigned by the Project Manager
- Support report compilation, task assignment, and meeting minute documentation
- Execute configuration management and quality review procedures and processes
Requirements
What do you need to succeed in this position?
- Bachelor's degree or equivalent (minimum 3 years of relevant education after secondary school)
- Minimum of 2 years of relevant professional experience, including at least 1 year in IT project support
- Experience in working within a project management office utilizing Prince 2 or an equivalent project management methodology
- Strong Communication, Negotiation, and Stakeholder management skills
- Good knowledge of project management standards, techniques, and tools
- Good reporting methods
- Strong understanding of project management and support issues including managing risks, issues, quality, and action logs
- Proficient in using MS Project, MS Word, MS Excel, and MS PowerPoint, with strong skills in desktop applications
- Experience in taking minutes and actions in meetings
- Experience in supporting multiple projects and Project Managers
- Strong knowledge of configuration management systems, with experience serving as a configuration librarian
- Experience in creating templates for common project documentation
- Excellent use of the English language (verbal & written)
- Knowledge of an additional language (French and/or German) would be a plus
At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation, or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.
