People in Need is a non-governmental, non-profit organization founded in 1992 in the Czech Republic on the principles of humanism, freedom, equality, and solidarity. It operates in over 40 countries across Africa, Asia, the Middle East, Europe, and Central America, addressing global issues like climate change, sustainable development, human rights, and social inequality. Its activities are organized into three core programmatic pillars: Emergency Response and Recovery, Climate Resilience, and Civil Society and Inclusive Governance. The Emergency Response and Recovery pillar focuses on providing humanitarian aid, followed by recovery and resilience-building programs. The Climate Resilience pillar aims to enhance the resilience of those vulnerable to climate change through green growth and circular economy principles. The Civil Society and Inclusive Governance pillar works to strengthen civil society's engagement with governments to promote inclusive public services and participatory democratic processes. In Zambia, People in Need started its operations in 2017 where it implemented projects focusing on nutrition, humanitarian aid, WASH practices, and biogas innovation. The current programmes encompass initiatives to provide clean energy through biogas technology, address acute malnutrition in children and pregnant and/or lactating women, support smallholder farmers through biogas appliances, biochar, and livestock projects and conserving the local ecosystem, restoring biodiversity and creating alternative and climate-resilient livelihood opportunities, especially for the smallholder farmers residing in the Barotse Floodplain of Mongu and Limulunga districts.
Scope of Works:
The scope of work encompasses diverse responsibilities across project, financial, human resource management, monitoring and evaluation, logistics and procurement, coordination, communication, visibility, and safety measures. This includes overseeing project cycle management, conducting regular review meetings, ensuring the regular updating of project documents, providing strategic input, and integrating cross-cutting issues into projects. Financial management involves budget oversight and compliance with donor guidelines, while HR duties encompass recruitment and capacity building for project staff. Monitoring and evaluation tasks focus on maintaining data quality and establishing feedback mechanisms for improvement, while logistics coordination ensures project needs are effectively met. Coordination efforts involve liaising with key stakeholders at the district and provincial levels, while communication strategies aim to increase project and organizational visibility. Overall, the scope aims for effective project implementation while adhering to organizational and donor standards.
1. Tasks and Responsibilities
a. Program management
§ Overall supervision of project cycle management of all projects under the Climate Resilience pillars currently implemented within the country programme
§ Ensure through the Project Managers timely execution of project review meetings, update of ITT, results framework, PowerBI and IPR and project reports encompassing progress, risks and challenges, mitigation measures and lessons learned
§ Conduct regular meetings with the Project Managers to discuss progress on workplan and deliverables for the project as well as identify risks and challenges for all projects pertaining to project delivery and put in place mitigation measures to ensure smooth implementation of the project
§ Contribute towards strengthening CP’s programme portfolio by providing strategic and technical input into future programming development
§ Ensure effective incorporation and implementation of cross-cutting issues such as gender, social inclusion, climate change, and good governance in all projects
§ Ensure bridging between project managers and CP management to make sure we align to the implementation of the strategy and the pillars
§ Ensure effective line management of the Project Managers and Project Coordinators implementing projects under the pillar
§ Participate in the review of the CP strategy, updates and planning
§ Familiarize and follow donors’ procedures and requirements, consolidate project reports before HOP approval
b. Financial management
§ Ensure efficient budget management for all projects by coordinating with Project Managers who are responsible for developing forecasts, regularly updating the budget vs. forecasts on a monthly basis, and monitoring potential over or under spending
§ Collaborate with the finance department to align PIN's financial guidelines with the donor's guidelines, ensuring compliance and mitigating any risks of misuse and misappropriation of project funds
§ Review and approve contracts in a timely manner to facilitate financial payments to vendors, suppliers, project target groups etc.
c. Human resource management
§ Support HR department for recruitment of project team
§ Directly supervise Project Managers who are responsible for executing, managing, and delivering the implementation plan and activities for the project, ensuring quality delivery of project outputs and outcomes
§ Ensure professional growth and capacity building of project team by identifying training needs, development and delivery of training plans
d. Monitoring an Evaluation
§ Support the MEAL department in carrying out processes and procedures, tracking program status using internally developed monitoring tools and common IT tools (e.g., Navision, ELO), through monthly review meeting
§ Ensure quality management of project data through the Project Managers, who are responsible for timely collection using appropriate tools, accurate analysis, consolidation, and regular archiving on SharePoint and ELO
§ Ensure the incorporation of the Community Feedback and Response Mechanism (CFRM) in each project and conduct regular monitoring to ensure its implementation at the project level
e. Logistics and Procurement
§ Regularly coordinate and collaborate with the logistics department to ensure the fulfilment of logistics and procurement requirements for the project team
f. Coordination
§ Together with the Project Managers, liaise with the implementing partners to ensure delivery of planned activities, outputs and outcomes of the project
§ Liaise regularly with all project stakeholders including government agencies at local, district, provincial and national level, non-governmental organizations, private sector, media, academia and others when required
§ Establish open and clear communication channels through different platforms to ensure efficient communication between project team members including partners and stakeholders
§ Represent PIN at local, district and provincial level with key partners and stakeholders building strong
networks and working relationships
g. Communication and Visibility
§ Put in place communication and visibility plan for all project with direct coordination with the Project Manager and Communication Officer
§ Ensure implementation of the communication and visibility plan through the Project Manager and adherence to PIN Media Policy and donor requirements
§ Where necessary, represent PIN at various media and digital platforms at district and provincial level to increase visibility for the project and PIN as organization as a whole
h. Safety and Security
§ Ensure overall safety and security for all project team and where necessary, inform and consult with senior management immediately about any serious security issues affecting the project and team and develop a concrete action plan to mitigate immediate and foreseeable risks
Requirements
§ Education and experience
§ At least 5 years of experience in project management, or related roles in the development sector with line management role.
§ Previous experience managing multi-sectoral projects with climate resilience scope
§ Knowledge of Climate Resilience and Adaptation landscape in Zambia (stakeholders, priorities, needs)
§ Previous experience and knowledge of MEAL will be considered advantageous
§ Experience in managing humanitarian and development projects by different donors
§ Skills and competencies
§ Ability to work under pressure and within time constraints
§ Excellent report writing skills and ability to prepare and archive project documents on regular basis
§ Ability to handle emergencies
§ Ability to self-motivate, responsible and hardworking
§ A team player with an ability to work in a group or alone with limited supervision
§ Excellent problem solving, decision making and organizational skills
§ Proficiency in relevant software applications (e.g., Microsoft Office, project management tools).
§ Demonstrated patience, enthusiasm and strong personal skills with attention to detail, ability to follow procedures, meet deadlines and work both independently and cooperatively with team members.
§ Maintain high ethical standards.
§ Commitment to and understanding of PIN’s aims, values and principles.
§ Flexibility in adaptive to new environments and willingness to travel in the field and/or project locations with short notice
Benefits
What People In Need Offer
