Program Assistant

DESCRIPTION

Local Initiatives Support Corporation (LISC) seeks an organized, professional to become the Program Assistant in its San Diego office. The Program Assistant will be responsible for ensuring efficient office operations by providing a range of administrative functions to support the LISC San Diego office. In addition, the Program Assistant will provide support to Program Officers to ensure grant/contract management is timely and accurate and programs are administered smoothly and effectively. Responsibilities include grant administration, compliance and disbursements, and financial management. The successful candidate must be proactive, organized, familiar with budgeting, able to perform multiple tasks and work well with others; possess outstanding administrative and computer skills; and have excellent oral and written communication skills.

The position offers an excellent working environment and exposure to a broad range of community development activities. For more information about LISC San Diego, visit our websites at www.lisc.org/san-diego/

ADMINISTRATIVE RESPONSIBILITIES

· Manage, track, and update donor lists, records, and communication materials used for fundraising

· Process and track local office revenue and expenses monthly for accuracy; provide financial management support to include: invoicing, updating payment status, proactively communicating with LISC National finance and accounting teams

· Process all incoming checks and track status of all receivables

· Plan and coordinate events logistics to include: trainings, conferences, and special events

· Assist with Local Advisory Committee meetings (minutes, logistics, and meeting coordination)

· Develop and enhance processes/procedures to effectively manage daily operations of LISC San Diego

· Respond to phone and email inquiries from the public, maintain office and meeting space, proactively ensure office is prepared for meeting and guests

· Work with LISC IT to maintain/troubleshoot LISC operating systems, software, applications, computer & other office equipment

· Develop and maintain strong working relationships with local Program staff and national LISC backroom operations staff

· Provide administrative support to the LISC San Diego staff

· Coordinate and update our social media accounts & mailing list (constant contact)

PROGRAM RESPONSIBILITIES

· Support Financial Management and Grants Management, including tracking and reporting on grant outcomes, processing financial reports, processing grant disbursements, and supporting grant compliance

· Support grantees and applicants to compile needed documentation and answer applicant inquiries

· Monitor and update internal reports and data lists

· Perform other related duties as assigned

QUALIFICATIONS

· Associate's degree from an accredited college or university or relevant related work experience

· Minimum 2+ years’ related work experience in administration or community development preferred

· Working knowledge of the economic, political, and social environments of the San Diego area, especially of under-resourced neighborhoods, community-based organizations, and affordable housing development efforts preferred.

· Demonstrated commitment to LISC's mission and understanding of community development policies and programs

· Excellent writing and communication skills

· Experience analyzing and organizing conceptual and quantitative information

· Manage multiple and varied projects with strong attention to detail, organization, and accuracy

· Work independently and as a part of a team

· Proficiency in Microsoft Office Suite applications

· Familiarity with social media and web development a plus

· Experience working effectively with staff and stakeholders, including individuals and communities of diverse racial, ethnic, economic, social, and educational backgrounds

· Excellent customer service skills

COMPENSATION

LISC offers a competitive salary ($47,600-$$59,500)); salary commensurate with relevant work experience and location) and excellent fringe benefits.