Procurement & Operations Officer

ActionAid Hellas (AAH) is searching for a Procurement & Operations Officer, to join a global movement of committed individuals working to further human rights and defeat poverty. We are an independent, international organization that has been working since 1972.

The scope of this role:

Manage contracts, support in various financial tasks, facilitate the operational functions of the organization (supplies, building facilities and maintenance), coordinate with supporters, suppliers and visitors.

Key Responsibilities:

• Manage contracts by procurement and financial aspect
• Gather and/or evaluate various offers
• Monitor travel requests and keep travel log
• Involve in general Finance & Operations activities
• Execute all proforma invoices process to the ERP system
• Manage & reconciliate Petty Cash
• Execute supporters’ requests for payment by receiving cash/ cards at the office & issue corresponding receipts
• Organize facility operations with involved partners (cleaning crew, technicians etc.)
• Handle all office consumables and make the necessary orders
• Enable & disable alarm system daily and provide information to security services company
• Greeting, welcoming, directing visitors and maintaining a well-presented reception and waiting area
• Receive, screen and forward incoming queries (phone calls, post, emails)
• Communicate with the remote phone support vendor for any updates or scheduling
• Support the Evacuation Team as a member

Requirements

• Knowledge of office administration and business management
• Minimum 2 years of experience in relevant field
• Studies in business, supply chain management, or a related field will be considered an asset
• Knowledge of MS Office package
• Very good written and verbal communication skills (in Greek and English language)
• Ability to work well and in a professional way with others
• Attention to detail and thoroughness
• Ability to effectively manage multiple responsibilities
• Very good time management skills and the ability to prioritize effectively
• Promote ethics and morals that govern the organization

Benefits

We offer a friendly work environment.

We also offer medical insurance and ticket restaurant card.

We provide personal development opportunities, as well as opportunities to have a real impact on our societies.

We embrace creativity and diversity.

We operate as an equal opportunities΄ employer, welcoming all applications regardless of gender, sexual orientation, nationality, religion, or beliefs, etc.

Applications deadline: 17/10/2024.

Applications not accompanied by a motivation letter will be excluded from the selection process.

By applying for this position, I understand that AA Hellas requires its employees to refrain from sexual harassment, exploitation, and abuse against everyone we come in contact with through our work, including abusive behavior against children

Please note that only shortlisted candidates will be contacted within two (2) weeks of the closing date. Should you not hear from us during this time, do not be disappointed. Keep on following us on facebook and twitter  to find a job opening that matches your profile. All applications will be treated as strictly confidential and according to the General Data Protection Regulation (GDPR).