This position is responsible for handling all administration, paperwork, Filing, technical specification documentation of the local purchase orders and ensuring all documents are routed to the proper approval channels before processing.
Job Duties:
- Ensure that all purchasing activities are is in compliance with purchasing practices and in accordance with company policies.
- Prepare technical specifications for the purchase orders, including terms and conditions and evaluation criteria.
- Monitor lead time for all orders and shipments.
- Prepare and follow up on all order documents and approvals needed.
- Follow up on all payments for supplier and ensure documentation is properly maintained.
- Prepare and develop purchase documents and supplier lists to obtain competitive quotations on product pricing and services as per direction of Procurement Manager.
- Ensure supplier payments discrepancies and variances are resolved.
- Monitor shipments and Follow up with the clearing companies to ensure all our transactions are being handled efficiently.
- Guarantee high quality of internal administration, filing and traceability of all orders under clearance or in the pipeline
- Update system with order status, new dates of shipping and new arrivals.
- Maintain records of goods ordered and received.
- Ensure all the import-related documents are complete in order for the goods to reach their destination on time.
Requirements
- BA in Business Admin or related field
- 1-2 Years’ Experience in Administrative Office Job.
- Good Command of English and Arabic- Written and Spoken
- Good Command of Microsoft Office (MS Word, MS Excel)
- Adequate Knowledge in Procurement Methods, Negotiation, Contracts terms and conditions.
- Adequate knowledge in distribution, logistics routes, clearing.
- Ability to multitask and handle accurately and timely entry of data.
- Good presentation skills for educating internal clients on purchasing principles.
