Purchasing Buyer is responsible for supporting the procurement process by handling administrative tasks such as purchase order creation, vendor communication, and delivery management. This role ensures that purchasing activities are processed efficiently, accurately, and in alignment with company policies.
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Purchase Order Processing:
- Create and process purchase orders (POs) based on approved requisitions and ensure accuracy in details such as quantity, pricing, and delivery terms.
- Submit POs to suppliers and follow up on confirmation and delivery schedules.
- Ensure timely and accurate updates in procurement software or ERP systems.
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Vendor Communication:
- Communicate with suppliers to confirm orders, delivery times, and product availability.
- Resolve any basic issues related to orders, including delivery delays, invoice discrepancies, and item shortages.
- Maintain professional and positive relationships with vendors.
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Invoice Verification:
- Work with the finance and accounts payable teams to verify that supplier invoices match purchase orders and resolve any discrepancies.
- Ensure timely processing of invoices for payment to suppliers.
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Administrative Support:
- Provide general administrative support to the purchasing department, including filing, responding to inquiries, and assisting with supplier documentation.
- Assist with preparing reports on procurement activities such as open orders, delivery schedules, and purchase spend.
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Compliance and Policy Adherence:
- Ensure all purchasing activities comply with company policies and procedures.
- Support the team in ensuring that purchasing follows ethical standards and regulations.
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Continuous Improvement:
- Identify areas where the purchasing process can be streamlined and suggest improvements.
- Participate in training sessions to improve procurement knowledge and skills.
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Education: High school diploma or equivalent. An associate’s or bachelor’s degree in Business, Supply Chain, or a related field is a plus.
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Experience: 2-4 years of experience in an administrative or purchasing-related role.
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Skills:
- Strong attention to detail and organizational skills.
- Basic understanding of procurement processes and terms is preferred.
- Good communication skills, both written and verbal.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic experience with ERP or procurement software is an advantage.
- Ability to work well in a team and manage multiple tasks.
- Good command of spoken and written English
