Procurement Admin Support

LOCATION: Heathrow, TW6 2TA

SHIFT PATTERN: Monday to Friday, 40 hours per week

SALARY: Competitive

ROLE OVERVIEW AND PURPOSE

ABM UK Procurement is seeking a motivated administrator to join our busy Procurement Team based at ABM HQ at Heathrow.

 In joining our team you will become a key support to the rest of the Procurement team and to the wider stakeholder community in providing the administration required to support the needs of the business.

 You will be responsible for managing all new supplier onboarding requests received from the business and will need to follow current processes for checking and validating all new requests.

 Working in the Procurement system you will need to complete validations and load the required documentation online. Liaise with our stakeholder base to enable purchase orders to be raised by the business.

 You will need accuracy in entering data and dealing with multiple requests in a timely manner, often to tight deadlines.

Managing the Procurement e mail box each day, reviewing the requests from the business for support across the wider Procurement team.

Work closely with the Procurement Manager to ensure audit requirements are met, through ensuring all required data is maintained and available upon request.

 Drive spend through PSL and work with Procurement manager to manage contract records and all related documentation.

 Assist with supplier spend analysis as required.

 Work with our accreditation partners to ensure supplier data is provided upon request.     

Attention to detail and the ability to enter and handle data and metrics are essential skills for this position.

KEY RESPONSIBILITIES

• Oversee the Procurement e mail box is reviewed and maintained each day
• Manage all requests arising from the Procurement mail box
• Collaborate with stakeholders to ensure suppliers are compliant with ABM onboarding requirements
• Monitor and report any exceptions which may impact on the delivery of products or services to the business
• Collaborate with internal teams to ensure supplier is compliant with the needs of the business
• Support various Procurement projects which arise through demands on the business  and ensure the supply chain remains open and accessible at all times
• Support the various supplier programs in place to ensure we deliver and manage a robust supply chain

 REQUIRED SKILLS AND EXPERIENCE

• Experienced administrator
• Strong communication and negotiation skills
• Proficiency in data analysis and reporting
• Ability to build and maintain effective relationships with suppliers
• Detail-oriented with strong organizational skills
• Ability to work independently and manage multiple priorities effectively.
• Good MS Office skill set, Word, Excel, Teams, Office 3675 and Outlook Mail
• Ability to plan and manage supplier projects through to completion

Benefits

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access to Lifeworks, our innovative employee app where you can find:

• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our careers page

ABOUT US

ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.