Position Summary
We are seeking a proactive and organized PMC HR/Team Assistant (Construction) to support human resources and administrative operations for a high-profile Oil & Gas pipeline construction project in Basra, Iraq. The HR/Team Assistant will provide critical support in HR processes, office administration, and team coordination to ensure the smooth functioning of project operations. This role requires excellent organizational skills, a keen eye for detail, and experience in supporting HR and administrative functions within large-scale projects.
Key Responsibilities
- Assist in HR-related tasks, including recruitment coordination, onboarding, and maintaining employee records.
- Support the preparation and management of HR documentation, such as employment contracts, offer letters, and compliance records.
- Act as the primary point of contact for administrative queries from the project team and contractors.
- Schedule meetings, prepare agendas, and assist in organizing team events and training sessions.
- Maintain and update attendance records, leave tracking, and timesheets for project staff.
- Collaborate with payroll and finance teams to ensure accurate data for salary processing and expense claims.
- Ensure compliance with local labor laws and project-specific policies in all HR activities.
- Manage office supplies and ensure the efficient functioning of office operations.
- Prepare reports, presentations, and other documentation required by the HR and project management teams.
- Provide general administrative support to the HR department and project team as needed.
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Education: Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
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Experience:
- 3-5 years of experience in HR or administrative roles, preferably within the construction or Oil & Gas industry.
- Experience working in Iraq or similar regions is an advantage.
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Skills:
- Strong knowledge of HR principles and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills to liaise with employees and stakeholders effectively.
- Attention to detail and ability to handle confidential information professionally.
- Problem-solving skills to address administrative and HR-related challenges.
