Role: Personal Assistant to Founder

Reporting To: Executive Assistant to CEO

Contract Type: Full Time, working 7.5 hours per day, 5 days per week

About Us

Nothing is clearer to us than the belief that every woman should include strength training in her life to enhance both physical and mental well-being. It's about building strong bodies and even stronger minds, asserting their right to take up space in the gym, and allowing the spotlight to shine bright on their progress.

To us, strength training represents a determined, goal-oriented mindset and an unwavering work ethic. We don't wait for success; we create it through hard work and determination. When faced with challenges, we don't back down; instead, we break through barriers, recognising that true progress lies on the other side.

These are the pillars that form the foundation of Oner Active. We consistently challenge ourselves to create innovative and impactful products, so that you can perform better. With our range of products and innovative approach, we provide a wide variety of colours to ensure that all skin tones genuinely radiate in Oner.

Our Purpose and Mission

We are on a mission to unite and empower women to be the strongest version of themselves through strength training. We want to inspire women to take centre stage in the gym by promoting strength training, which underpins all movement and sport, as a healthy foundation in life. 

Our Benefits

• 25 days annual leave + bank holidays and work from anywhere up to 4 weeks a year
• 5% employer match salary sacrifice pension scheme
• Generous Oner Active discount plus regular office sample sales
• Free Evolve You subscription
• Private Healthcare with Vitality including optical and dental 
• Monthly wellness allowance and team workout classes
• Start-up culture - the chance to learn and make a real impact
• Great employee events like our Summer party, Christmas party and team away days
• Healthy office snacks and fruit (plus a chocolate cupboard for a sweet treat for the balance)
• Dog friendly office

About You

We are seeking a proactive PA to support the Founder of Oner Active. The PA’s primary role is to be the 'right hand person' to the Founder of this cutting-edge activewear brand. The PA will be required to own both business and personal administrative management for the Founder, proactively supporting them in their day-to-day life and business activities.

This role will report directly to the Executive Assistant to CEO, and provide additional support with various ad hoc tasks, such as organising lunches for the senior leadership team, CEO, and founders, as well as coordinating boardroom setups. 

While this role offers hybrid working, flexibility is required based on business needs. If the founders or senior leadership are in the office or there is a significant meeting or event that requires support, the expectation will be to work from the office. Some weeks may require being on-site full-time, depending on the demands of the role and the level of support needed.

You’ll be responsible for:

• Managing and organising business and personal calendars for the Founder, ensuring all activities are planned efficiently.
• Liaising and coordinating with multiple stakeholders and leaders to align schedules across business calendars.
• Scheduling personal appointments for the Founder and family members, ensuring timely coordination.
• Arranging payment for personal and business appointments and maintain detailed records of these transactions.
• Organising business and personal gifting, ensuring thoughtful selections for all occasions.
• Overseeing home projects, including renovations and garden maintenance, while introducing new suppliers to maintain high quality and cost-effective services.
• Researching and planning personal activities, including international holidays and short-term breaks, ensuring a seamless experience.
• Preparing detailed itineraries for personal trips, including restaurant recommendations, activities, and logistics.
• Handling the renewal process for personal documents such as passports, visas, and other necessary paperwork.
• Coordinating and oversee personal and business events, including booking hotels, makeup artists, stylists, and hairdressers.
• Managing travel arrangements for family and friends, ensuring smooth coordination and planning.
• Handling all incoming invitations for the Founder and ensure appropriate responses are made in a timely manner.
• Sourcing and purchase personal gifts, ensuring quality and relevance to the occasion.
• Ensuring the leadership team has prepared lunches, beverages, and refreshments for larger meetings or busy schedules.
• Scheduling and manage meetings, appointments, and travel arrangements for the Founder and key team members.
• Organising venue bookings for leadership team strategy sessions, ensuring all logistics are in place.
• Coordinating calendar management across various time zones, ensuring seamless scheduling for all international commitments.
• Handling ad-hoc duties as required, responding to urgent requests or last-minute tasks.
• Adapting to the dynamic nature of the role, supporting the Founder in various daily activities, including being present on set as needed.
• Coordinating lunch runs for the Founder, CEO, and Senior Leadership Team.
• Overseeing property management, ensuring all necessary items are prepared and set up prior to the Founder's arrival at any property.
• Arranging car transfers for the Founder and family, ensuring timely and comfortable transportation.

You’ll need to have:

• Ideally 1-2+ years’ PA experience
• Ability to comfortably and continuously re-prioritise based on conflicting schedules or unforeseen changes.
• Ability to be self-sufficient and willing to be adaptable.
• Ability to undertake international travel sometimes at short notice.
• A proactive attitude and able to 'second guess' requirements.
• A positive, solutions-driven mindset and a natural negotiator.
• Ability to highly communicative and articulate with the ability to build relationships with key stakeholders and suppliers.
• Previous experience working with sensitive and confidential information.
• Ability to multi-task and work well under pressure and across international time zones.
• Strong decision maker attitude.

You will be:

• Resilient and adaptable to a sometimes demanding environment.
• Energetic and have the ability to stay on the move throughout the day.
• Happy to do the small stuff and not fussed about getting hands dirty.
• Egar to learn and gain experience.
• Happy to be available out of working hours if needed.
• Happy go lucky, with can do attitude.

Equality, Diversity, and Inclusion

At Oner Active it’s about embracing diversity and empowering every individual to reach their full potential. We are committed to creating an environment where everyone feels valued, supported, and able to thrive. 

We welcome applications from all backgrounds and are dedicated to ensuring that everyone has equal access to opportunities during the recruitment process. If you require any reasonable adjustments or additional support, we encourage you to reach out to our Recruitment team — we’re here to support you every step of the way.