Luminary Group is seeking a motivated and organized Personal Assistant to support our executive team. In this role, you will be responsible for managing schedules, coordinating meetings, and performing a variety of administrative tasks that ensure the smooth operation of our office. If you are a proactive and detail-oriented individual with excellent communication skills, we encourage you to apply and become a vital part of our team.

Responsibilities:

• Provide high-level administrative support to executives, managing calendars, scheduling appointments, and coordinating travel arrangements.
• Prepare and organize meetings, including agenda creation, note-taking, and following up on action items.
• Assist in the preparation of presentations, reports, and other documents as needed.
• Maintain confidentiality and exercise discretion when dealing with sensitive information.
• Coordinate communication between executives and internal/external stakeholders.
• Manage office supplies and coordinate with vendors to ensure smooth office operations.
• Conduct research and compile information as requested by executives.
• Handle special projects and assist with various tasks as assigned by the executive team.

Requirements

• High school diploma required; Bachelor's degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team environment.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and schedules.