Permit Specialist

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With over 1400 employees across 12 offices, there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices  

Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  

Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  

Building Controls - Control systems, fault detection, energy services and remote monitoring  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 

Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  

Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  

Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  

Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 

Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

Requirements

Permit Specialist: This is where you come in. 

We’re looking for a Permit Specialist to oversee the entire permitting process, ensuring timely and accurate completion of all required applications to support our construction projects. You’ll work closely with engineering, sales, and project teams to compile documentation, maintain compliance, and keep everyone informed on permit statuses. Your strong communication skills will be essential for collaborating with government agencies and ensuring smooth project execution. In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.   

Top deliverables in the first year to be a hero: 

• Complete permit applications including all necessary forms, reviewing drawings for completeness, obtaining vicinity maps, reviewing submittals, uploading drawings online, and updating the permit tracking tools. 

• Schedule permit intake appointments and manage a 3rd Party permit runner. 

• Track and maintain permit costs for proper job costing. 

• Maintain good working relationships with all local jurisdictions and stay current on standards and processes for each city jurisdiction. 

The Permit Specialist role reports to Ammone Bembry - Permitting & Engineering Support Manager on a collaborative team working on a variety of projects and initiatives to support our growing business. This highly visible role interacts with all levels and functions within the organization. 

Your Background: What kind of person will thrive in this role? 

You should have… 

• A track record of understanding and completing complex permitting processes; Building code knowledge is a plus! 

• Expertise using Microsoft Office and BlueBeam, and comprehension of trade drawings and documents 

• At least 3 years in administrative support with a focus in permitting or documentation management 

And everyone you work with should describe you as… 

• Having extremely high ownership 

• A strong communicator 

• A problem solver with a can-do attitude 

• Passionate with high level of initiative 

And you should be motivated by… 

• Playing a crucial role in driving project success by ensuring smooth, compliant permitting processes that directly support the engineering team’s goals and the company’s growth. 

• Empowering yourself to learn how to do something.  If you need a ton of handholding or a micro-manager boss, this is not the place for you 

• Working in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year 

• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel 

Benefits

Compensation: $28-$33 hourly 

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 
• 401k retirement plan including Company matching. 
• Vacation and Sick Compensation (PTO), and Holiday Pay! 
• Disability income protection including short term and long-term disability. 
• Employee and dependent life insurance. 
• Wellness Program. 
• Employee Assistance Program. 

Where you will work 

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.      

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.