People Operations Coordinator (Part-Time)

Role Overview

Reporting directly into the People Operations Manager, we are seeking a People Operations Coordinator (Part-Time) based in NYC to join our People Team. The ideal candidate will play a crucial role in supporting various HR and administrative functions, ensuring a seamless and positive experience for both employees and candidates. This role involves handling a wide range of responsibilities such as employment verifications, offer letter preparation, resume review, interview coordination, office operations management, and participation in ad hoc HR projects. If you're a proactive, detail-oriented, hyper-organized individual with excellent communication skills and a passion for creating a thriving, psychologically safe workplace where team members are empowered to do their best work, we can’t wait to meet you! Please note, this part-time opportunity will be based on-site at our NYC office location in Flatiron.

Responsibilities

• Conduct employment verifications and background checks for new hires, ensuring compliance with company policies and legal regulations

• Collaborate with the People Team to draft offer letters, wage notices, and other employment agreements associated with onboarding, offboarding, and promotions

• Review incoming resumes and applications, passing along resumes that fit the requirements of the role to the hiring manager

• Assist in coordinating interviews, liaising with hiring managers and candidates to schedule interview times, prepare interview materials, and facilitate a smooth interview process

• In partnership with the People Operations Manager, manage the ordering and inventory of office supplies, ensuring that the workplace is adequately equipped for a productive and comfortable environment

• Provide administrative support to the People Team, including data entry, maintaining employee records, and generating HR-related reports.

• Contribute to the development and improvement of HR processes, suggesting ways to enhance efficiency and effectiveness within the team

• Participate in ad hoc HR projects such as employee engagement initiatives, diversity and inclusion programs, and process improvement efforts

• Uphold the highest standards of confidentiality and professionalism in handling sensitive employee and candidate information

• Stay up-to-date with HR best practices and industry trends, continuously enhancing your knowledge and skills

What We’re Looking For 

• Strong organizational skills with the ability to prioritize tasks effectively

• Exceptional attention to detail, ensuring accuracy in all HR-related documents and communications

• Excellent communication skills, both written and verbal, with the ability to interact professionally with employees, candidates, and external partners

• Proficiency in using HR software (or the desire to learn), applicant tracking systems (ATS), and Google Suite.

• A proactive and collaborative mindset, eager to contribute to team success and take initiative

• High level of integrity and a commitment to maintaining confidentiality

• Familiarity with employment laws and regulations is a plus

• Passion for creating a positive employee experience and contributing to a thriving workplace culture

• Physical demands associated with this position include standing, walking, carrying, lifting, reaching, pushing, and pulling. 

What You’ll Receive

• A deep knowledge and understanding of HR best practices

• The opportunity to grow and perform in a fast-paced environment alongside an experienced team

• Proficiency in the industry’s top HR tools such as Justworks, Culture Amp, ChartHop, LinkedIn, and more!

• The anticipated compensation for this role is $23-$25 per hour. Expected part-time hours range from 10-20 hours per week in accordance with business need at the discretion of the People Operations Manager. Actual compensation will be commensurate with experience, qualifications, knowledge, and skills.

Order is an equal opportunity employer. Applicants’ qualifications are considered without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other basis prohibited by law.

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