People Operations Coordinator II

As a TA Operations Coordinator, you will be an ambassador of our recruiting process by executing the processes and logistics that fuel a positive candidate experience that truly embodies Guardant Health’s mission and values. This role is critical in supporting the team with planning and coordinating programs and initiatives.

The Talent Acquisition Operations Coordinator is responsible for providing highly efficient operational support for the GH Talent Acquisition team. A successful candidate thrives in a high-volume work environment and can prioritize and manage multiple projects and deadlines. While providing first-class experience for candidates, recruiters, hiring managers & interview teams, executives as well as the people team.

Responsibilities:

The primary functions of this role are (1) to work within a team of assigned recruiters to drive the recruiting performance and (2) to champion the company’s initiative of providing candidates with positive experience.

• Drive the scheduling process to ensure interviews are scheduled in a timely manner.
  • Coordinating and scheduling candidate interviews including phone, in-person, and video.

• Partner with Recruiters, TA Leaders on processing internal transfers, conversions, and promotions in the ATS and WD.

• Managing background checks and support all activities on pre-boarding a new hire:
  • Enter contingent new hire data information into HRIS system.
  • Service Desk Tickets
• Supports recruiters on job events and marketing campaigns.
• Deliver reports on recruiting operations to support TA performance.
• ERP program monitoring and coordination of monthly payments
• Manage TA Op’s mailboxes, Workday Helpdesk and respond or delegate accordingly.

Other TA Op’s projects or responsibilities as assigned.

Attention to detail is critical in this role as are excellent written/oral communication and technical skills including the full MS Office Suite, Google products and ideal experience with an Applicant Tracking System, CRM and HRIS.

• Three years related experience and/or training, or equivalent combination of education and experience. Bachelor’s degree preferred.
• Intermediate knowledge of Microsoft Office and Google products; Outlook e-mail and calendar functionality, Word and Excel required including Mail Merge, formatting spreadsheets, basic pivot tables and look-ups.
• Organizational skills and ability to work independently on multiple concurrent tasks/projects.
• Adaptable and flexible and a superior customer service orientation

Maturity and confidentiality required along with good interpersonal skills.

Hybrid Work Model: At Guardant Health, we have defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays, Tuesdays, and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and creates the focused thinking time our innovative work requires. At Guardant, our work model has created flexibility for better work-life balance while keeping teams connected to advance our science for our patients.

For positions based in Palo Alto, CA or Redwood City, CA, the hourly range for this full-time position is <<min_hourly>> to <<min_hourly>. The range does not include benefits and, if applicable, overtime, bonus, commission, or equity.

Within the range, individual pay is determined by work location and additional factors, including, but not limited to, job-related skills, experience, and relevant education or training. If you are selected to move forward, the recruiting team will provide details specific to the factors above.

Employee may be required to lift routine office supplies and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposure to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.

Guardant Health is committed to providing reasonable accommodations in our hiring processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs. If you need support, please reach out to [email protected]

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.

Please visit our career page at: http://www.guardanthealth.com/jobs/