Payroll Specialist

Salary: $68k - $73k

• Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK

• Payroll reconciliation against funding

• Processing employee status changes, make-up time forms, meal waivers

• Processing parking stipends; end of month payroll

• Processing deferral changes weekly (employee 401k elections) as well as 401k loans

• Processing annual merit increases and additional payrolls as needed

• Assigning Time Off policies

• Payroll General Ledger (G/L) reconciliation

• Processing garnishments, includes agency responses

• Processing manual checks/banking ACH for Terminated employees (final payments)

• Provide OT reports to each division head/upper management

• Reporting union payroll costs to Finance team (Entertainment Partners)

• Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP

• Processing/paying select local taxes that ADP does not handle (quarterly)

• 401k Funding

• HSA Funding (Health Savings Account)

• Processing domestic and international wires

• Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)

• Reporting of daily bank deposits to Finance team

• Reporting of company credit card balances to Finance team

• Monthly Benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments

• Cap labor reporting; updating and verifying rates (pHelix/QuickBase)

• Monthly Vacation accrual reconciliation

• Providing documentation and reports for Internal and external audits (workers comp/401k/EY)

• Cross-charge billing; reporting wages and employer taxes and 401k match for select employees

• Reviewing ADP credit and debit invoices as received and forwarding to Finance team

• Multiple reports for management/HR/Finance as needed

• Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits

• Proficient with MS Excel (formulas, v-lookup, Pivot tables, etc.)

• Perform Ad-hoc duties as assigned

Requirements

• BA in Accounting/Business Administration
• 3-5 years of payroll and general ledger accounting experience
• Knowledge of general accounting principles
• Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations
• Proficient in Microsoft Excel and Outlook
• Proficient in ADP software preferred
• Outstanding organizational and time management skills
• Ability to collect and analyze data efficiently  
• Strong attention to detail
• Ability to work in a team-oriented environment
• Ability to work independently
• Demonstrated ability to handle confidential and sensitive information
• Excellent communication and problem-solving skills