Payroll Specialist

Job Duties

• Collaborate with the external payroll agency to guarantee precise and timely payroll execution, in compliance with calendar agreed.
• Maintain payroll operations by following internal policies and procedures.
• Liaise with internal business partners to collect change input data and transfer onto the payroll provider.
• Audit payroll results against accuracy, compliance with local law regulations and applicable SOX controls. Monitor and document all performance and delivery concerns.
• Administer payroll documentation and records, e.g. distribute payslips and annual tax certificates among employees.
• Provide professional and timely responses to employee inquiries related to payroll matters via internal Help Desk system.
• Prepare ad hoc financial and operational reporting and analysis as needed.
• Responsible for achieving operational payroll-related target key performance indicators, maintain service levels to internal customers and stakeholders.
• Support internal and external periodical and ad-hoc payroll audits.
• Ensure the business complies with local tax laws as well as with all the regulations regarding employee compensation. Ensure all statutory payroll liabilities are paid in a timely manner.
• Stay updated on relevant employment laws and regulations impacting payroll procedures. Payroll Documents workflow analysis
• Contribute to the implementation of best practices and initiatives for continuous improvement in payroll processing.
• Complete accounting close activities in compliance with monthly, quarterly and annual accounting close calendar.

Job Requirements

• 2+ years of experience working in Payroll SSC/GBS/BPO environment (EMEA Region)
• University degree in accounting/ finance 
• Experience in coordinating external Payroll vendors (i.e. ADP, TMF or other);
• Fluent English
• Analytical skills 
• Complete understanding of all compensation plans
• Strong attention to detail and organizational skills
• Good communication skills, both verbal and written
• Computer literacy, particularly in Microsoft Excel
• Ability to work collaboratively in a team-oriented environment
• Willingness to learn quickly and adapt to new processes and systems
• Ethical conduct and commitment to maintaining confidentiality
• Positive attitude and eagerness to contribute to a dynamic work environment
• Interest in pursuing a career in payroll and finance area

• The recruitment process includes online assessments as a first step (English, logic, business) - please check also your SPAM folder
• Available to work from the Warsaw office 3 days a week