Payroll Specialist

Role Description

The Payroll Specialist will serve as a key member of the payroll function, with responsibility for full-cycle payroll processing for North American employees and working closely with ADP Comprehensive services and business partners on HR, Stock Administration, and IT teams. In addition, this position will be responsible for developing, implementing, and maintaining processes that will contribute to an efficient payroll process for Dropbox. 

The ideal candidate for this position is a hands-on individual that thrives in a fast-paced, collaborative environment. We are looking for an individual with demonstrated experience in building accurate and timely payroll processes that promote a high quality employee experience. 

Responsibilities

• Manage semi-monthly high-volume payroll processing for North American employees in a fast-paced environment
• Manage ADP’s tax and benefits compliance and reporting including compliance with all Federal, State and local payroll tax laws
• Coordinate and partner with HR to keep all payroll records accurate and up to date
• Provide formal and ad-hoc analysis of payroll, benefits, and headcount
• Continuously identify and develop solutions for automation and process efficiency to improve productivity
• Prior experience processing income from equity instruments (Option NQ, RSU, ESPP etc.) in North America
• Out of cycle/ad hoc payments of employees and production and issuance of manual checks or electronic transfers to bank accounts
• Monitor escalations of employee inquiries and ensure that all inquiries are promptly and appropriately resolved

• Partner with IT to optimize system functionality and exploit opportunities for automation
• Partner with the Accounting Team to ensure all payroll activities are posted to the general ledger and payroll accounts are reconciled timely and accurately
• Partner with Equity Operations to facilitate the accurate and timely processing and reporting of equity instruments
• Partner with Human Resources to facilitate the accurate and timely processing of leaves of absence as well as changes to employee benefits

• Produce audit reports to validate payroll data integrity meeting SOX requirements
• Support annual Financial Statement audits, 401k audits, Workers Comp audits, and other audits as required
• Manage annual preparation and delivery of accurate Form W-2s and other compliance filings

Requirements

• Bachelor’s degree (or equivalent experience) and at least 4-6 years of related experience in multi-state payroll  
• Experience managing US multi-state payroll end to end process
• Experience with payroll impacts of benefits administration, and taxation for state and local entities
• Certified payroll professional preferred 
• Effective interpersonal skills
• Proficient in utilizing business tools such as Microsoft Excel
• Experience with relevant systems including ADP

Preferred Qualifications

• Experience with Workday, Oracle Cloud or equivalent ERP product software strongly preferred
• An understanding or experience with payroll accounting preferred