Payroll Manager

Who We Are:

SmithRx is a rapidly growing, venture-backed Health-Tech company.  Our mission is to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector by building a next-generation drug acquisition platform driven by cutting edge technology, innovative cost saving tools, and best-in-class customer service.  With hundreds of thousands of members onboarded since 2016, SmithRx has a solution that is resonating with clients all across the country.

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

• Integrity: Always operate with honesty and transparency so we earn the trust of our clients.
• Courage: Demonstrate the courage needed to take on a broken industry and continuously improve what we offer to optimize health outcomes.
• Together: Foster a collaborative and inclusive environment that values teamwork, respect, and open communication, and encourages creativity and diversity of thought.

Job Summary:

The Payroll Manager will manage and process all activities relating to the administration and maintenance of payroll and employee benefits. A successful candidate will have experience performing general and complex payroll actions (including accounting tasks, timecard processing, offcycle payrolls, reconciliations, and verifying financial transactions).

What you will do:

Payroll Processing and Compliance

• Own end-to-end payroll process for exempt and hourly employees.
• Develop and maintain robust systems/ procedures/ policies to process payroll transactions (salaries, bonus payouts, benefits, garnishments, deductions, taxes and third party payments).
• Perform pre and post processing audits, prepare reconciliation reports in line with best practices.
• Conduct payroll variance analysis for each bi-weekly payroll cycle.
• Maintain and update payroll records for compliance with labor and tax laws, and ensure accurate and timely tax filings. Review quarterly tax reports and returns for accuracy. 
• Develop, implement, maintain and evaluate payroll, leaves and workers compensation administration procedures and guidelines; and coordinate and monitor compliance of payroll, workers compensation and leave administration activities.
• Partner with the HR team to set a strategic direction for multi-state US payroll, time keeping, and attendance systems.
• Collaborate with various departments to gather and validate payroll information, resolve payroll discrepancies, provide exceptional service to our employees.
• Ensure documentation and controls compliance as the payroll SOX champion.

Financial Reporting and Reconciliation

• Enter payroll and benefit journal entries into the general ledger, including resolving any payroll errors and discrepancies while being able to record the corrections and recording payroll expenses and accruals in accordance with GAAP.
• Perform monthly payroll close duties, including the preparation of period-end accruals and monthly journal entries for all payroll and benefits, reconciliations of payroll registers to the general ledger, etc. with minimal supervision.
• Prepare bank deposits, analyze and reconcile post-payroll reports and quarterly tax filings to identify discrepancies in order to resolve problems in a timely manner.
• Determine payroll liabilities of employee federal and state income and social security taxes, and employer’s social security, unemployment and workers compensation payments. 
• Liaise with auditors and manage payroll tax and benefits audits
• Provide leadership with status reports and other information to forecast payroll, cash needs and benefits requirements.

What you will bring to SmithRx:

• 8+ years progressive experience with proven success in owning and managing end-to-end payroll process for exempt and hourly workforce
• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required. Certified Payroll Professional (CPP) designation preferred
• In-depth knowledge of payroll processes, labor laws, taxation and statutory compliance in the US
• Experience in handling payroll audits, inspections and compliance assessments
• Must have experience in equity based compensation, including stock options and RSUs
• Excellent experience configuring and managing multi-state payroll processes, taxes and compliance
• Proficiency in payroll software and systems, such as ADP, Workday, Paylocity, with experience implementing and managing payroll systems
• Excellent knowledge of SOX requirements, payroll processes, workflow, and practices
• Strong attention to detail and accuracy in managing complex payroll calculation data
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization
• High level of integrity and ability to handle sensitive and confidential information
• A ‘get it done’ creative attitude and an ability to seek out and implement novel solutions to meet a growing, dynamic, and ever-changing environment

What SmithRx Offers You: 

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance
• Flexible Spending Benefits 
• 401(k) Retirement Savings Program 
• Short-term and long-term disability
• Discretionary Paid Time Off 
• 12 Paid Holidays
• Wellness Benefits
• Commuter Benefits 
• Paid Parental Leave benefits
• Employee Assistance Program (EAP)
• Well-stocked kitchen in office locations
• Professional development and training opportunities