Payroll & Benefits Manager

About Nabis

Nabis is a Series B stage licensed cannabis wholesale marketplace and distributor with the largest portfolio of cannabis brands, supplying over 300 brands to 99% of California’s dispensaries and delivery services. We are the fastest-growing wholesale platform supporting the booming cannabis industry, one of the largest and most rapidly scaling industries in the world today. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

Our team, backed by Y Combinator and a celebrity roster of tech executives, including Doordash co-founder Stanley Tang, Gmail creator Paul Buchheit, and Twitch cofounder Justin Kan, is scaling the cannabis supply chain with technology with the ultimate goal of becoming the largest distributor of cannabis products in the world.

The Role

The Payroll & Benefits Manager at Nabis reports to the VP of People and oversees the processing of payroll, owns benefits administration and negotiation, and maintains the company HRIS. This is a highly analytical role that works cross-functionally across people operations, human resources, and finance. The right person has experience developing, implementing, and monitoring payroll and benefits policies in a dynamic and highly regulated industry.

This Payroll & Benefits Manager will process multi-entity payroll on a weekly basis for Nabis and all subsidiary entities. The right candidate will have experience forecasting financial models and know how to implement efficiency and compliance measures at a company that is processing payroll in over twenty states. Each member of the People Department must display a thoughtful and highly empathetic approach to working with employees across all levels of the organization. 

Responsibilities

• Oversee the complete payroll processing cycle, ensuring accurate and timely payroll delivery, compliance with tax laws, and the resolution of any discrepancies.
• Administer a comprehensive employee benefits program, including health, dental, vision insurance, life insurance, retirement plans, and wellness programs, ensuring competitive and cost-effective offerings.
• Collaborate with finance and people teams to ensure seamless integration of payroll and benefits administration with other HR functions such as recruitment, onboarding, and employee relations.
• Develop and maintain detailed documentation and standard operating procedures for payroll and benefits processes.
• Serve as the primary contact for payroll and benefits vendors and third-party administrators, managing relationships and negotiating contracts.
• Conduct regular audits of payroll and benefits records to ensure accuracy and compliance with all governmental laws and regulations.
• Collaborate with the finance team to manage 401K administration, including the annual 401K audit, to ensure regulatory compliance and optimal benefit management for employees.
• Own monthly reporting of worker’s compensation payroll to insurance providers, ensuring accuracy and compliance with regulatory requirements.
• Prepare and deliver training sessions to staff on the use of payroll and benefits platforms, and updates on policies or programs.
• Serve as the primary point of contact for payroll companies, 401K providers, and reimbursement platforms. Negotiate terms and manage relationships to ensure favorable conditions for the company.
• Lead the analysis and reporting on payroll and benefits metrics to identify trends, forecast costs, and support budgeting and strategic planning.
• Oversee the payment processes for contractors, ensuring timely and accurate compensation in compliance with contract terms and legal requirements.
• Establish and maintain reimbursement processes, including the development and enforcement of Travel and Expense (T&E) policies, to ensure efficient and fair practices.
• Work closely with the people operations team to manage the onboarding and offboarding of employees from payroll and benefits systems, ensuring a smooth transition for all parties involved.

Requirements

• Minimum of 5 years of experience in payroll and benefits management within a medium to large organization.
• Proven experience managing payroll for both hourly and salaried employees in California, along with multi-state payroll expertise and a track record of effectively coordinating large, geographically dispersed teams.
• Comprehensive knowledge of payroll systems and HRIS, specifically with Gusto, and proficiency in Microsoft Office Suite. Expert Excel and data manipulation skills.
• Expertise in federal, state, and local payroll and benefits legislation, and the ability to interpret and apply these laws to company policies and practices.
• Exceptional analytical, organizational, and project management skills, with a proven track record of improving processes and enhancing system efficiencies.
• Deep understanding of labor laws and independent research skills to effectively navigate complex legal scenarios.
• Take on special projects as assigned, demonstrating flexibility and the ability to manage multiple priorities effectively.

Desired Skills

• Excellent communication and interpersonal skills to effectively interact with all levels of staff, provide consultation, and resolve conflicts.
• High degree of professionalism and ethical standards in handling confidential information.
• Adaptive and flexible, with the ability to manage multiple priorities in a dynamic environment.

WHY YOU'LL LOVE WORKING AT NABIS!

1. You'll work at the fastest-growing cannabis startup in the U.S.
2. Flexible PTO and work from home policy
3. Medical/Dental/Vision offered to all full-time employees: 75% of employee premium paid by Nabis
4. Competitive salary from $70k - $80k annual salary dependent on experience 
5. Discounts at cannabis dispensaries 

Nabis is an Equal Opportunity Employer
Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.