Seeking a skilled Payroll Accountant who will work independently and under the direction of the Assistant Controller. The candidate must have at least five years progressive payroll and benefits history with an external payroll provider and experience working in a large ERP system. The candidate must understand compliance of federal, state, and local payroll tax laws, and be able to perform general ledger account reconciliations. The candidate must have good organizational skills, be able to manage multiple deadlines, communicate effectively, and maintain productive working relationships. The ability to think critically, analyze problems, and propose solutions is required.
Essential Responsibilities
- Timecard and Payroll Processing
- Review timecards for accuracy and compliance with company policies.
- Prepare bi-weekly payroll file accurately and on time.
- Independently researches and resolves system errors, warnings, and exceptions; requests timely assistance when needed.
- Prepare off cycle payments, as requested.
- Prepare final paychecks for terminations, in accordance with company policies.
- Creating the payroll funding wires for each pay cycle.
- Open and maintain new state tax accounts for employee relocations to new states.
- Review labor transfers for compliance, obtain approvals, then process changes to timecards and payroll records.
- Answer questions by managers and employees regarding timecard charging and payroll.
- Compensation and Benefits
- Enter compensation changes for company employees to the ERP system.
- Upload files and transfer funds for various benefits including FSA, HSA, 401k.
- Entering 401k election changes into the payroll application.
- Process annual vacation cash out.
- Manage year-end bonus processing for all company employees
- Employee Expense Reimbursement
- Setup employee ACH direct deposit profiles via the Wells Fargo website for expense reimbursement.
- Calculate employee relocation benefit payments.
- GL Account Reconciliations
- Balance payroll reports to the general ledger for each pay period and month-end.
- Prepare month-end and year-end reconciliation of general ledger accounts for employee benefits.
- Payroll Reporting and filings
- Review and file payroll forms and amendments including W-2s and 941s
- Review, respond, and file payroll tax notices received.
- Audits
- Manage the annual workers compensation audit.
- Assists and supports other external or internal audits.
- Documentation
- Files appropriate supporting documentation for payroll and benefits adjustments.
- Protects sensitive and confidential information.
- Maintain timekeeping training materials provided to contractors and employees
- Updates payroll and benefits training guides and policy memos
- Creates and updates payroll function process documentation
Other Duties/Responsibilities:
- Functions as a back-up for other accounting tasks, as assigned.
- Collaborates with Human Resources. Leads or assists in process improvement projects related to the payroll function.
- Assists other accounting and administrative staff members in performing a variety of accounting and administrative duties and special projects as requested or required.
- Responsible for training the Senior Staff Accountant as a back-up on payroll function activities performed.
Core Competencies
- Takes ownership for all work activities and personal actions. Prioritizes tasks and effectively uses time to complete assignments on-time or ahead of schedule.
- Takes initiative to understand job duties and responsibilities, and produces results that meet or exceed organizational standards.
- Contributes to effective team processes and deliverables (e.g. team communication, team meetings, etc.).
- Cares about their work and the performance of the company. Takes initiative to develop job knowledge and technical skills, and improve quality or processes.
- Associate’s or Bachelor’s degree is required. Accounting or Finance is preferred
- At least 5 years of progressive payroll experience for at least 200 employees
- Certified Payroll Professional (CPP) preferred
- Proficient with Microsoft Excel, Outlook, and Word
- Experience with Paycom and ADP is desired.
- Strong knowledge of accounting with the ability to reconcile accounts
- Ability to think critically, analyze a problem, and propose solutions is required.
- The candidate must have good organization skills and be able to manage multiple projects and deadlines.
- Excellent communication skills and attention to details are required
- Hands on experience with ERP systems is desired
- Experience and skills in government contract accounting, manufacturing accounting, and job/labor costing are highly desired.
Compensation: Base pay range is $60,000 - $85,000 depending on qualifications. SEAKR has very rich medical, dental and vision insurance plans, along with a generous 401(k) retirement plan. In addition to base salary, employees are eligible for a year-end bonus. SEAKR offers a variety of paid leave, such as vacation, sick, bereavement, and FMLA.
SEAKR is an Equal Opportunity Employer - All your information will be kept confidential according to EEO guidelines.
US Citizenship Required
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