General Description of the Programme:
GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.
GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.
GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.
GOAL has two projects (ECHO funded LINK and Irish Aid) in Türkiye, LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labour. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Türkiye, by sensitization/capacity building (targeting key stakeholders and service providers, etc.) activities, and Case Management (CM) and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Türkiye. On the other hand, Irish Aid grant is targeting earthquake survivors and providing humanitarian assistance to affected families.
Job Purpose/ Position Summary:
Partnership Finance Manager will work closely with Partners and other departments within GOAL to ensure activities implemented by partners are dully reported and financial reporting are in compliance with donors and GOAL Partners Manual.
Key Duties:
- Assess financial risks associated with partnership agreements and activities and provide recommendation to the finance coordinator or finance director.
- suggest strategies to mitigate partnership-related financial risks.
- Ensure compliance of the partners with financial policies and regulatory requirements of GOAL and the donors.
- Monitor the cash flow for partners projects, and make sure of the liquidity optimization.
- Create and maintain an updated tracker for all reports, expenditures, and advance payments related to partners.
- Lead the financial planning, analysis and reporting for the partners.
- Provide support to partners during the budget and budget narrative preparation processes (original submission and realignments). Conduct the review of all submitted budgets/narratives (according to partner budget review checklist) and provide the feedback to partners as required.
- Feed into the main proposal budgets and budget monitoring tool with partners figures.
- Support the partners in their internal processes and suggest changes as needed.
- Conduct and Assist in Partner Pre-award assessment for new and existing partners, as prescribed in updated GOAL Partners Manual.
- Provide the support during the contracting phase of the partnership process, including the assistance in drafting finalizing the agreements and/or Pre-Funding Letter (PFA)
- Serve as focal point for partner financial management, including attendance at kick off meetings, monitoring meetings and closeout meetings. In addition, provide formal and informal partner support and capacity development, including the support with payments, financial reports, audits and so on;
- Conduct timely review and verification of partners financial reports (amounts, calculations and supporting documents when applicable), prepare financial overview report, provide feedback to partners, and follow up on correction matters and final submission of reports;
- Work with the Compliance team to ensure all reports are fully compliant with all relevant laws, GOAL policies and donor regulations.
- Track Partners’ expenditures against budgets and flag any issues to heads of Programme and Finance.
- Based on the reviewed partner financial reports, produce the correct accounting journals and submit them for the approval and posting to assistant finance controller or finance director on a monthly basis.
- Assist during the preparation of the donor reports ensuring that all partner expenses are properly reflected in the financial report.
- In Line with contractual obligations, ensure all payment requests from the partners are submitted and processed in a timely manner and as per the relevant SOP.
- Ensure that the partner forecast information are properly reflected in BMT as well as the cash forecast templates.
- Assist in partner monitoring visits as per monitoring plan and provide report to Finance Director.
- Support in partner close out processes, including finalization/reconciliation of the final financial reports, follow up on audits (when applicable), VAT as well as inventory reports
- Maintain sub grant financial files/archives and ensure that all trackers are kept updates all the time.
- Assist in the training and support for partners, including answering daily questions, training new hires, etc.
- Assist in responding to audit inquiries and requests for partner financial information.
- Be familiar with the sub grant manual, field finance manual, procurement manual and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc.).
- Develop templates and SOPs related to partners as needed.
- Assist Finance Director on special projects requiring financial analysis.
- Any ad hoc responsibility assigned by the line manager.
Requirements:
- Turkish Citizenship.
- BA degree in accounting or a related field.
- A minimum of 6 years of experience in Finance including work experience with partners.
- Ideally a recognized professional accountancy qualification with experience of audit procedures as well as good attention to detail
- Proven experience working on projects funded by institutional donors such as BHA, FCDO, ECHO, OCHA, etc.
- Excellent communication skills in English, both verbally and in writing.
- Be able to maintain respectful and effective communications and relationships with management and staff of areas under review.
- An ability to gather, analyse and evaluate facts and to prepare and present concise oral and written reports.
- The ability to prepare and conduct training sessions/workshops for staff across various departments in relation to donor regulations (particularly USAID and ECHO).
- Excellent computer skills, in particular with MS Office programmes and other relevant applications.
- Ability to learn new systems and IT software quickly and effectively.
- Organised and flexible, able to respond to changing priorities, with a good attention to detail.
- Willingness to travel to field sites on a regular basis and work in challenging environments.
- Previous International NGO experience preferred.
- Highly motivated, ability to learn and develop as well as the ability to work independently and show initiative where appropriate
- Accountability & responsiveness within areas of responsibilities
- Good team player, flexible and able to work with a multinational country team with a commitment to capacity building.
Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. Qualified female candidates are strongly encouraged to apply.
The application deadline is 9 May 2024.
Please note that only shortlisted candidates will be contacted.
“Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.”
GOAL’ün, işe alım sürecinin (başvuru, başvuruların işlenmesi, mülakat, eğitim, oryantasyon) hiç bir aşamasında hiç bir şekilde ücret talep etmediğini, başvuru sahibine herhangi bir finansal yükümlülük yüklemediğini ya da başvuru sahibine ait banka bilgilerini talep etmediğini unutmayınız. GOAL işe alım süreci boyunca hiç bir aracı kurum ya da kuruluş yahut istihdam bürosuyla çalışmamaktadır. Eğer başvuru sırasında ya da işe alım sürecinin herhangi bir aşamasında sizden herhangi bir ücret ya da ödeme talep edilirse lütfen yanıt vermeyiniz.
General terms and conditions
Safeguarding
Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Accountability within GOAL
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
- Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
- Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
- Report any concerns about inappropriate behaviour of a GOAL staff or partner.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
Thank you.
