Position: Operations Manager - Pennsylvania
Job Location: Pennsylvania
Position Type: Full Time, Exempt
Position Classification: Not Union Eligible
Compensation: $53,000 - $74,000 per year
Travel Percentage: 25%
Reports to: State Director - Pennsylvania
ABOUT FOR OUR FUTURE
Founded in 2016, For Our Future Action Fund and For Our Future run the largest, permanent progressive field program across key states. Our vision is to expand the progressive infrastructure and advance economic prosperity for all, strong community schools, climate justice, and racial and social justice. Along with community partners and volunteers, we consistently engage with people in face-to-face conversations around what issues matter most to them. By organizing people in lasting relationships, we win elections, drive local progress, make a community’s collective voice heard, and help build the transformative power needed to improve people’s lives.
JOB SUMMARY
For Our Future Pennsylvania seeks a State Operations Manager to facilitate day-to-day operations. The Operations Manager will also be responsible for onboarding staff and supporting all other aspects of the hiring process, inventory management, logistical support, assisting with payroll and Human Resources issues, and other HR/operations duties as assigned.
Successful candidates will bring all or most of the following skills and attributes to this position: a commitment to teamwork; have an exceptional ability to stay organized, manage their time effectively, and juggle several priorities that may change quickly; and finally possess a keen attention to detail. This position requires creativity and flexibility due to the fast-paced nature and mission of our organization.
This position is anticipated to run through at least December 12, 2024.
POSITION CLASSIFICATION
For Our Future recognizes a staff bargaining unit, affiliated with the International Brotherhood of Electrical Workers (IBEW) 494, a labor union. This position is NOT included in the For Our Future bargaining unit.
Essential Functions
- Assist with in-state hiring, including: perform phone screens, schedule and conduct interviews, and verify references.
- Order, store, track and organize all office supplies, PPE & COVID tests, as well as equipment, including ensuring equipment is returned at the end of the election.
- Assist state leadership & HQ to track and monitor expenses and outgoing disbursements including, but not limited to, invoices from vendors and contractors, check and wire requests and credit card payments for expenses, lease agreements, internet contracts, and other contracts.
- Update internal operation procedures documents as needed.
- Manage and resolve operational issues.
- Store, file and retrieve corporate documents and reports as and when needed.
- Manage incoming and outgoing letters and packages.
- Perform general office administrative and clerical duties as well as other duties as assigned.
Skills and Qualifications
- Understanding of the general progressive landscape at the local and state level, required; Pennsylvania preferred.
- Experience managing staff and/or interns preferred.
- Familiarity with grant management, electoral compliance and/or non-profit tax law budget implications, a plus.
- Basic computer literacy and database skills, required; familiarity with G-Suite and Google Sheets preferred.
- Reliable access to functioning computers and internet access, preferred.
- Strong verbal communications and interpersonal skills.
- Extraordinary attention to detail.
- Multi-tasker with excellent time management skills and ability to hit deadlines.
- Solutions-oriented approach, with a willingness to take initiative, while juggling several priorities that may change quickly.
- Ability to exercise good judgment in high-pressure situations.
- Flexibility and a willingness to take on new tasks as the responsibilities and the position evolves.
Physical Requirements
- This is a hybrid position and may require a physical presence in the local office.
- Prolonged periods of remaining in a stationary position at a desk and working on a computer.
- Must be able to transport up to 15 pounds at times.
- Must be able to travel across Pennsylvania.
This position comes with comprehensive benefits package
- Health Insurance Coverage - 95% Employer Paid
- Paid parental leave
- Retirement Savings Plan with matching contributions up to the first 5%
- $150 Monthly Cell Phone and Internet Reimbursement
- Monthly Mileage Stipend
- 13 days paid time off every calendar year, as well as other paid holidays.
Expected Hours of Work
- Employees may be required to work outside of normal business hours including weekends, holidays, and nights.
- Employees are required to abide by certain blackout dates during a campaign cycle or other key deadlines, and generally not allowed to take off during blackout periods. Emergencies are not affected by this policy.
Work Environment
Employees will be required to work and interact, in an office environment or otherwise, with coworkers, volunteers, voters, or community partners on a regular basis. If state and government stay-at-home orders, phased reopening orders, or other factors related to the COVID-19 virus (or any other reason) limit For Our Future’s ability to engage safely in in-person work, employees may be assigned other duties to be conducted from their homes.
Health and Safety
For Our Future Action Fund ("FOF") is fully committed to the health and safety of our colleagues, candidates and the communities we serve. We encourage all employees to stay “up to date” with their COVID-19 vaccines and once eligible, to get COVID-19 boosters; however, this is not a requirement for employment at FOF. All employees are required to adhere to the health and safety policies and procedures, when appropriate as implemented by the organization. Upon request, reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable federal, state, and local laws. Applicants may request a reasonable accommodation form by emailing Human Resources at [email protected]
Be advised that health and safety policies and procedures around COVID-19 may change in the future to stay in compliance with public health guidance and applicable laws.
EEO Statement
For Our Future is proud to be an equal opportunity employer. Opportunities are provided to all employees and applicants for employment without regard to race, color, age (40 and over), religion, sex, sexual orientation, gender identity or expression (including transgender status), gender dysphoria, marital or familial status, partnership status, caregiver status, sexual and reproductive health decisions, pregnancy (including childbirth, lactation, and related medical conditions), creed, caste, national origin, citizenship and immigration status, consumer credit history, physical or mental disability, personal/outward appearance (including, but not limited to, hairstyle), family responsibilities, genetic information (including testing and characteristics), ancestry, matriculation, political affiliation, matriculation, status as a victim of domestic violence, or sexual offenses or stalking, arrest record, conviction record, military or uniformed service member status, or veteran status, or any other characteristic, trait or status protected by applicable local, state, or federal laws or ordinances. Equal opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.
We are also committed to the full inclusion of every qualified individual. If reasonable accommodation is needed to participate in the job application or interview process please contact [email protected].
