Operations Coordinator(Kenya)

Who we are

Girl Effect is an international non-profit that builds media that girls want, trust and need.

From chat-bots to chat-shows and TV dramas to tech, our content is reaching millions of girls in Africa and Asia to make choices and changes in their lives. Igniting their confidence to act differently at a time that can define their future.

We create safe spaces for girls, sharing facts, and answering questions about health, nutrition, education, relationships and so much more. And we use innovative technology so we can reach girls at scale. We arm girls with the skills to negotiate and redefine what they are told is possible, so every girl can choose to be in control of her body, her health, her learning and livelihood.

When a girl unlocks her power to make different choices that change her life, it inspires others to do so too. She starts a ripple effect that impacts her family, her community, her country. That’s the Girl Effect.

Context of the role

The Operations Coordinator will provide comprehensive administrative and operational support  across all Girl Effect teams and geographies as part of the global shared services function. Key responsibilities include supporting procurement processes, overseeing records management, coordinating travel and team logistics, and providing general clerical support to ensure smooth office operations.

What you will do

• Work closely with our Procurement & Contracting Specialist on procurement and operations administration.
• Cooperate with the Kenya and global teams to coordinate events, meetings and other logistics across our geographies.
• Maintain and routinely update the asset, procurement, travel and insurance trackers, ensuring all data is accurate and up-to-date. Collect save and organize relevant supporting documentation for each entry within designated drives.
• Support the Operation specialist with travel and logistics processing i.e., visa processing, travel insurance processing, booking flights and accommodation.
• Work closely with the Ops and finance team on petty cash disbursement and reconciliation. 
• Support the Procurement & Contracting Specialist on virtual credit card set-up and reconciliation.
• Perform general office administrative and clerical duties. 
• Any other support duty assigned by the Line Manager

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

Who You Are

• Preferably a Bachelor’s degree in business administration equivalent 
• Bring at least 2 years of direct experience in operations administration or management
• Preferably substantive experience within an International Development organization
• Knowledge of working with an ERP - Salesforce experience is a bonus
• Able to forge strong relationships with colleagues and suppliers.
• Good negotiation skills
• Excellent knowledge of IT systems and processes and using technology in general
• Excellent written, communication and interpersonal skills
• Must be able to multitask and be very well organized in a fast-moving environment
• Culturally aware and respectful - curious and sensitive about the cultures in which we operate
• Self-starter – confident, positive and energetic with a can-do, problem-solving attitude
• You enjoy taking the initiative and making decisions as part of a complex and varied workload
• Commitment to realizing the potential of girls and to the vision and values of Girl Effect.

What else you should know

As we continue to scale and grow - we are hugely ambitious for our future, and we are looking for people who are driven to change the world for girls.

Our teams are a diverse mix across sectors (non-profit and commercial) and specialisms (from Brand and Creative through to Gender and Insight). You’ll learn and grow in an environment that will challenge you to think and work with a fresh perspective. In turn, you can expect to work somewhere where you will be stretched and developed in your role, a place where you can build your career and work with talented, engaged people committed to our cause.

Girl Effect is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

We are committed to building an organization that is increasingly representative of the communities that we serve. To this end, due regard will be paid to recruiting candidates with diverse professional, academic and cultural backgrounds.

This role is subject to a standard background disclosure.

This role is being recruited for on a 12 month contract basis.

Applications closing date will be Friday, 25th October 2024