Operations Coordinator - Community, Autism & Residential (Full-time)

ChildServe has an opening for an Operations Coordinator to support our Community, Autism, and Residential teams. Responsibilities will include schedule management, billing and authorizations, utilization and file management.  

• Effectively manage systems utilized by departments including CareVoyant, SETWorks, and Central Reach, including intake, discharge, payroll, reporting
• Ensure staff schedule is completed accurately and timely. Collaborate with other services and families to schedule. Manage schedules to cover open services resulting from provider absences, illness, and vacation.
• Ensure billing is completed and processed. Oversee billing reports, utilization and supervision reports. Monitor authorizations, and provide back up for the prior authorization/reauthorization process.
• Oversee file management, including quality assurance chart reviews, scanning, and updating annual packets.     
• Ensure competition of ordering, tracking and managing supplies, and equipment needs within each program. 
• Prepare departmental reports accurately and timely.

• High school diploma/equivalent required; Associates or Bachelors preferred 
• At least one year experience in an office/administrative setting, preferred 
• Ability to communicate effectively in reading, writing, and speaking the English language. 
• Ability to exercise confidentiality regarding the affairs of clients, staff, their families and children 
• This position will be subject to COVID-19 safety requirements. Specific requirements will be discussed during the interview process.  

• Our work matters. We partner with families to help children with special healthcare needs live a great life.
• We’re not your average non-profit. We serve 5,800 children each year through over 30 specialty pediatric services in the Ames, Des Moines, and Iowa City areas. Many of our programs are one-of-a-kind.
• Our team members rock. Our teams are filled with people who care about their coworkers, and who believe that collaboration is key to providing exceptional care to children.
• Our learning never stops. As a non-profit dedicated to innovation, we’re proud to help many team members gain new certifications, continue their education, take their expertise to the next level, and find new opportunities to advance their career right here at ChildServe.
• We believe our differences make us great. We are on a continuous journey to create an environment where different perspectives are valued, and all feel safe and welcome. 
• We’re moving forward together. Experts across multiple disciplines work together to help kids get the best care possible.