Keywords Studios is hiring an

Operations Coordinator - Bacolod

Bacolod, Philippines
Full-Time

Please take note that this role will be based in our Bacolod office and will have flexibility working on a hybrid setup. We're in the final stages of confirming our office address - this will be discussed further once finalized.

The Project Coordinator will be responsible for engagement – creating proposals, planning, budgeting and execution of the initiatives; reporting – creation, updating and publishing reports such as attendance, performance, cost, PTO usage, disciplinary track, etc.; drive compliance within the team as necessary; laisse with other departments as necessary; assist the project management team in various tasks.

  • Time-keeping/ entries validation from the time-keeping tool including correction of the time entries (if any)
  • Review and publish schedules of the project through the time-keeping tool
  • Keep track of the hour of the project in a daily basis and update the report
  • Create, update and publish reports related to attendance, PTO/sick time usage, cost and hours
  • Create invoices, validate and submit in a timely manner
  • Generate forecast for multiple locations and ensure that hours are validated in a timely manner
  • Assist employees and the project for issues related to IT. HR, payroll, facilities and other-studio-related concerns
  • Assist operations with generating shift reports
  • Over-all in-charge of engagement initiatives for the project (planning, budgeting, creating proposals, logistics and execution)
  • Responsible for processing reimbursements and liquidations – work hand in hand with the Player Support Coordinator in the studio
  • Keep track of the performance reports and performance management
  • Responsible for tracking disciplinary actions for the project
  • Drive compliance for any studio- or company-wide initiatives and mandatory training/courses
  • Responsible for access requisition for new hires and deletion for leavers
  • Purchase food stocks, perks items, peripherals on behalf of operations
  • Other necessary tasks assigned by the project management team

Requirements

  • Proficiency in MS Office (MS Excel and MS Outlook, in particular
  • Familiarity with email scheduling tools
  • High drive for results, integrity and initiative
  • Attention to detail and problem solving skills
  • A creative mind with an ability to suggest improvements
  • Basic HR, Facilities/Admin, or Operations knowledge
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Proven experience in office management or as an administrative assistant
  • Flexibility to work on shifting schedules and hybrid setup as needed

Benefits

  • Non-taxable Allowances
  • HMO and Life Insurance
  • Paid Time Offs
  • Annual Wellness Subsidy
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