We are looking for an Onboarding Administrator which will play a crucial role in welcoming new employees to the organization and ensuring a smooth transition into their roles. This position involves overseeing the onboarding process, coordinating training and orientation activities, and ensuring compliance with company policies. The Onboarding Administrator serves as a key point of contact for new hires and will work collaboratively with various departments to facilitate a smooth transition.
What you will do
- Develop, implement, and manage a comprehensive onboarding program that includes orientation sessions, training schedules, and team integration activities.
- Prepare and distribute onboarding schedules, materials, and resources.
- Collaborate with department heads to tailor onboarding processes to specific team needs.
- Ensure Daniels Academy’s modules are up to date and recordings stored within Learning Management System (LMS) platform.
- Monitor completion of Daniels Academy certification dates via LMS to ensure training is executed.
- Take ownership of the training calendar to ensure accuracy, updating new hires and sessions as needed.
- Monitor intake dates for effective group hiring, coordinating and combining intakes where applicable.
- Conduct initial orientation sessions for new employees where required.
- Collect feedback from new hires and stakeholders to continuously improve the onboarding experience.
- Assist in planning and organizing onboarding events and activities.
- Ensure all required documentation is completed and filed in accordance with legal and company standards.
- Monitor new hire progress and engagement during the onboarding period, providing additional resources or support as needed.
- Partner with HR team members to align onboarding processes with overall recruitment and employee engagement strategies.
- Maintain accurate records of onboarding activities and employee progress.
- Support payroll/recruitment in following up new hire paperwork where required.
- Adhoc tasks as required.
Skills
- 2-5 years of experience in onboarding administration or an administrative style role.
- Familiarity with HRIS/ATS/LMS systems preferred (Paylocity, Workday, Lever, cornerstone)
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills, with a focus on building relationships and fostering a positive onboarding experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn new software quickly.
- Attention to detail and a commitment to maintaining confidentiality.
- A proactive and positive attitude, with a passion for helping others and promoting a welcoming workplace culture.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Strong problem-solving skills and adaptability to changing situations and
Why Work For Us?
- Essential Service - Whilst everything seems unstable, join a company that is recession proof
- Benefits - With a robust suite of benefits, (medical, dental, vision and more) you'll find the plan that is right for you with us
- Vision - With a mission to make healthcare safer, you can make a positive impact and be a part of something that matters
- Culture - We have an open office plan with an open door policy, be a part of a team environment with team based strategic planning
- Your Birthday - In addition to paid holidays and sicks days you'll also receive your birthday off so you can celebrate your way
- Game Zone - In office - nintendo switch, massage chair, basketball hoop, personal trainer and more
- Building Perks - gym, roof deck, bike room and plenty of lunch spots nearby
Daniels Health & Sharpsmart is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Daniels Health & Sharpsmart prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law. Daniels Health & Sharpsmart conforms to the spirit as well as to the letter of all applicable laws and regulations.
