*This is an hourly/non-exempt position without benefits and the individual in this role will be supporting on an as-needed basis as availability allows.
Palladian Partners has an opportunity for an On-Call Conference and Events Manager to support a wide range of virtual and in-person events.
Responsibilities
- Design and execute complex events, meetings, and/or webinars.
- Produce work plans and outreach deliverables related to events, including setting up and managing registration with vendor platforms (e.g., Cvent).
- Collaborate and communicate often with clients, stakeholders, and other Palladian account team members.
- Coordinate with speakers for meetings and facilitate the flow of the meeting.
- Manage vendor outreach and assist with data calls to verify vendor needs and costs.
- Develop run-of-show for activities and ensure all relevant parties execute according to timing as agreed upon with client.
- Manage other logistics related to event as needed, including but not limited to booking conference space, shipping materials, and setting up spaces.
Qualifications / Education / Experience Required
- 6-8 years of work experience in managing multiple vendors and events simultaneously
- Bachelor’s degree or higher in Communications, Public Health, or related field
- Experience with online event registration and hosting tools and platforms
- Proven track record of developing and maintaining strong client relationships
Preferred Qualifications
- Certified Government Meeting Planner (CGMP) certification from the Society for Government Meeting Professionals is a plus!
- Warehousing management experience
- Experience with National Institutes of Health clients; other Department of Health and Human Services or federal clients is a plus!
Logistical Requirements
Palladian Partners, Inc., is a full-service strategic communications and marketing firm that provides leading-edge strategy and execution solutions ranging from public relations, brand, message and campaign development, social media marketing, and website design to research and evaluate services, science writing, major conferences, events, and more. The firm, with its team of about 100 professionals, serves government agencies and nonprofit organizations in the consumer health, science, medical, and public health fields. Palladian specializes in making complex information understandable to the public, to health professionals, to legislators and policymakers, and to other key audiences. Its core service areas are Integrated & Digital Innovation, Strategy & Delivery Solutions and Studio, Staffing Solutions & Shared Services.
· Creates strategically targeted communications that inform, educate, and empower. We are leaders in partnering with government and nonprofit clients to spark meaningful change.
· Enables and empowers clients to develop effective strategies to promote behavior change. We create integrated, evidence-based communication and marketing strategies that improve millions of lives.
· Holds the core belief that everyone should be able to access important health and science information. Cultural competency. Health disparities. Plain language. Section 508 compliance. Accessible design. Mobile-first. These are not just terms we toss around. We truly get them—and build them into products and solutions.
Palladian employees are highly talented and are encouraged to think and work creatively and strive for excellence. Our interactions are guided by the Palladian Principles – internally and externally:
· Strategy and Creativity in its Approach
· Value Diversity and Include All Voices for Project Success
· Deliver High-Quality, High-Impact Results
· Lead Your Part
· Exceed Client Expectations
· Honesty and Collaboration in All That We Do
· Act with Supportive Kindness
