Officer, Program Implementation

Responsibilities

• Coordinates program implementation activities and documents lessons learned.
• Ensure follow up for activities for completion of a plan or collaborative input from colleagues internal and external to the Program Implementation team.
• Coordinate with local partners on program implementation related activities.
• Coordinate with the financial team on budget related activities.

Contributions

• Workplan: articulation of detailed costed work plan and activity plan that track outputs
• Reporting: lead and coordinate the development of reports (presentations, agenda, donor reports, monthly reports, activity reports etc); upload and update the Grants Management System (GMS)
• Compliance: draft memos relevant to rules and regulations; support project staff in understanding regulations
• Financial management: monitor project budget-lines and Budget versus Actuals (BvA)
• Subaward management: finalize Terms of Reference (ToR) and other partner materials (e.g., contract, Statement of Work (SoW), etc.); drive partner capacity assessment and partner capacity plan; coordinate with partner staff in project implementation; review and provide support to partner work plan, budget, and contract; manage the compliance of sub awardees.
• Create the procurement plan and ensure it is followed. Coordinate with project vendors (e.g., hotel, cater, printing, transportation, etc.)
• Personnel Management: supervise Interns and Assistants as assigned, support in building staff capacity as needed, provide support in the recruitment of staff as needed, provide the Search Program Implementation description for recruitment posting, and contribute to the development of interview materials
• External Engagement: Coordinate with partner staff in project implementation and activities, ensure effective communication with project stakeholders, draft materials for stakeholders (donor/partner/governmental meetings - e.g., agenda, presentations, etc.)
• Note and record challenges and lessons learned from project implementation via activity and monthly reports
• Identify partner organizations and communities for future interventions
• Support in the development of budget and budget simulations
• Support in the identification and decision of opportunities (go/no-go)
• Infuse organizational Values into all workOther duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Initiates brainstorming or problem-solving meetings. With time in the job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
• Represents Search at local and international events and meetings for professional organizations, vendors, partners, and funders. Develops skills to independently initiate and maintain relations with vendors, partners, and funders. Articulates Search program/project goals and objectives within Search and to external audiences.
• Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
• Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
• Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
• Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Takes into account the environmental landscape, assesses one's own and others' viewpoints in their environment, and proposes solutions from an ethical perspective.
• Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
• Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
• Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.

Type and Nature of Contacts

• Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact
• Represent, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners
• Interacts with the country office and regional staff.

Education and Experience

• Typically BS/BA with minimum 6 years’ experience.

Working Conditions and Physical Requirements

• Usual office environment conditions; ability to travel locally at least 40%.

Supervisory and Budget Responsibility

• May supervise one or more staff or interns.