As Office Team Lead you are responsible for a mid-sized team that manages all processes required to run 2 outstanding office spaces located directly at Hamburg’s famous Alster lake for a total of 250 people. The Office Teams’ mission is to contribute to the success of our 5 portfolio companies by providing reliable office services and making people happy. You are responsible for managing contractors, suppliers and all the required processes to make the company run smoothly.
What you will do
- Managing a team responsible for office processes, like: refilling food, fruits, and beverages, managing suppliers, cleaning companies, and other external partners, taking care of gym, ordering goods and hardware for employees, organizing events, welcoming guests, administrating modern tools like our business trip booking tool
- Continuously improving processes that are related to an efficiently running office
- Leading people of your respective team (provide regular feedback and development guidance, set goals, help prioritize, create a nice team atmosphere)
- Upon request, organizing events for our ventures or teams
- With support, implementing software tools to improve facility and office management
- Taking care of inventory (hardware) management
- Managing stakeholders like architects for interior and construction companies
Requirements
- 100% on-site work in our beautiful Hamburg-based offices
- Fluent in German & English
- Experience in managing a support/service team of at least few people
- Background in office- or hotel management
- Process driven, interested in details, ability to handle multiple tasks parallel
- Successfully and proactively steering external partners like services companies (construction companies, housekeeping & cleaning companies)
- Structured communication with different internal stakeholders like our companies’ Managing Directors, other support teams and in company meetings
- Ideally experience with ‘’health & safety’’ topics
- Mindset: solution-oriented, pragmatic driven, hands-on, proactive, not overwhelmed by 1000 ever-changing different tasks, able to lead multiple sometimes junior team members
What we have to offer
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Work-Life Package: 30 vacation days, flexible working hours, dog-friendly kick-ass office in the center of the city.
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Relocation Package: Visa & legal support, relocation bonus
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Happy Belly Package: Monthly company lunch, tons of free snacks and drinks, free breakfast & fresh delicious pastries every Monday
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Physical & Mental Health Package: In-house gym with personal trainer, various classes like Yoga with expert teachers & free of charge access to our EAP (Employee Assistance Program) to support your mental health and well being
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Activity Package: Regular team and company events, hackathons.
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Education Package: Opportunities to boost your professional development with courses and trainings directly connected to your career goals
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Wealth building: virtual stock options for all our regular employees
Our mission is to create an inspiring work environment for amazing people achieving extraordinary things. Be part of it!
Skip writing cover letters. Tell us about your most passionate personal project, your desired salary and your earliest possible start date. We are looking forward to your application!
We welcome applications from people who will contribute to the diversity of our company.
