San Francisco, United States
Full-Time
PayZen is on a mission to bring financial health to healthcare. Our products improve both access and affordability for patients and cash flow & administrative complexity for medical providers. We are trusted by a rapidly growing number of health systems, hospitals, and physician groups and are backed by leading venture capital investors.
The Receptionist/Office Manager is responsible for managing the reception area and ensuring smooth office operations. This role combines administrative, organizational, and interpersonal skills to maintain an efficient, welcoming, and professional office environment. We are seeking someone who is resourceful, optimistic, energetic, and thrives in a dynamic environment. The ideal candidate will take pride in creating a positive experience for both employees and visitors while ensuring the office operates seamlessly.
What you will do
Greet and assist visitors, clients, and employees with professionalism and warmth
Manage incoming and outgoing mail, packages, and deliveries
Maintain the front desk and common areas, ensuring they are clean, organized, and welcoming
Oversee day-to-day office operations to ensure efficiency and organization
Manage office supplies, inventory, and procurement to meet staff needs
Coordinate with vendors for office maintenance, repairs, and services
Develop and enforce office policies and procedures to optimize workflow
Demonstrates strong verbal and written communication skills, with the ability to interact professionally across all levels of the organization
Ensure the office environment is well-maintained, functional, and safe for employees
Assist with onboarding new employees, including workspace setup and access coordination
Assist in planning company events, meetings, and activities, coordination of catering and logistics for team gatherings or client meetings
What you will bring
Proven experience in or enthusiasm for a receptionist, administrative, or office management role
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)
Ability to manage vendors, negotiate contracts, and oversee office budgets
Strong problem-solving skills and attention to detail
Friendly, approachable, and professional demeanor
Proactive and resourceful in addressing office needs
Ability to maintain confidentiality and handle sensitive information
Strong time management and prioritization skills in a fast-paced environment
Why PayZen
An opportunity to positively affect the lives of thousands of patients
Contribute to the development of a product that revolutionizes medical payments in ways never seen before
A chance to join a high-growth company at an early stage
Become a key member of a collaborative, high performing team, shaping its growth and success
Competitive pay, benefits and stock options