Office Manager

Payconiq is shaping the future of payment by creating a modular, API-based technology platform that can seamlessly integrate within the European payment ecosystem. Our 180-person team of over 40 different nationalities is rapidly expanding as we set out to become a trusted lead in smart processing and payment solutions across Europe.

Transparency, collaboration, ownership, adaptability to change, and achieving excellence. That's how we roll at Payconiq. We make sure we're ever-evolving: always raising the bar higher than it was yesterday.

To help us achieve our ambitious goals we are now looking for an Office Manager to join our international team of open-minded, ambitious and fun colleagues. As our Office Manager, you will be responsible to develop and maintain an organized, effective, and pleasant overall office environment. The role is part-time (20 hours a week) where you will be working (4 hours) every morning in the office.

Do you like what we do and what we stand for? Do you want to grow with us and add real value? Join us today!

Responsibilities:

• Answer phone calls and update information in Salesforce.
• Manage the physical Post and distribute accordingly.
• Keep track of the office agenda.
• Maintain organization throughout the office.
• Order office supplies and manage relationships with suppliers.
• Check & approve supplier invoices for finance.
• Infrastructure management:
• Maintain the office and arrange necessary repairs, upkeep, safety and office modifications.
• Manage facility asset tracking (furniture, keys, badges, etc.).
• Plan and coordinate company celebrations, events and activities, including travel organization.
• Provide general administrative support to the sales team when needed.

As an Office Manager you’re able to bring:

• Fluency in French and English (an absolute must)
• 3+ years' experience in a similar position
• You are organized and you take ownership of and pride in your work.
• You are meticulous about details, planning and timeliness.
• You are friendly and an exceptional communicator.
• Experienced with Microsoft 365.

Note that the role is part-time (20 hours a week) and you will be expected to work (4 hours) every morning in the office.

Not sold just yet? Have a peek at some of our perks:

• Salary of EUR 33.000 – 41.000 gross per year for full-time equivalent
• 31 vacation days per year with the possibility to purchase up to 10 extra days
• Meal vouchers
• Training Budget: 5% of annual gross salary (in addition to your base salary)
• Internet allowance: 25 euro per month
• Mobile phone policy: bring your own device EUR 500 per 2-year
• Voluntary work: 3 days per year
• MacBook laptop
• LinkedIn Learning

How the hiring process will look like:

• 3 interviews with: HR, Head of Luxembourg and two colleagues.

Do you want to grow with us and add real value? Apply now and find out what we have to offer!