The Role
We are seeking a part-time Office Manager in our Chicago office who will be responsible for our Chicago (in-person) and NYC WeWork (remote) offices. This role is integral to cultivating Wpromote culture and playing an active role in employee experience and engagement. You are an office ambassador, and you will interact with visitors, clients, vendors, and employees at every level, every day. The ideal candidate will be a motivated, detail-oriented individual, and always looking to lend a helping hand. They will know how to prioritize work while understanding the balancing act of managing multiple projects simultaneously.
While we are a remote-first company, we have a small group of employees who go into the office consistently.
The Office Manager will be expected to be in the Chicago office Monday through Thursday each week and as needed on Fridays, and we expect this person to work 20-25 hours per week. The Office Manager will report directly to our Senior Director of People Operations who is located on the West Coast.
At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.
The anticipated hourly rate for this role will range from $28-$35/ hr, based on consideration of a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
*This position requires this person to be located in Chicago and go into our Chicago office 4x a week
**This position is not eligible for immigration sponsorship
Important Notice: Beware of Job Scams
Wpromote recruiting communications will only be sent through our official channels via
wpromote.com email addresses. If you see a posting elsewhere that is not reflected on
Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
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You Will Be
- Responsible for managing office services by ensuring office operations and procedures are organized for our Chicago (in-person) and NYC (remote) offices
- Working closely with the POPS team and local employees on office requests, needs, and engagement
- Working with building management (Chicago) and/or WeWork (NYC) to submit work orders, create keycards, register guests, and coordinate onsite meetings
- Providing general support to all visitors, clients, and vendors
- Opening the Chicago office and ensuring that everything is in order
- Ordering and setting up breakfast/lunch for in-person client and team meetings
- Ordering, receiving, and unpacking all deliveries for the Chicago office, including office supplies, food, and drinks, and continually ensuring we have the appropriate inventory
- Ordering office supplies, food, and drinks for the NYC office, coordinating with onsite employees as needed
- Managing monthly expense reports for all Chicago and NYC office expenses through Expensify
- Planning fun and engaging office events and team-building activities, including weekly lunch and monthly happy hour
- Maintaining the aesthetic integrity of the Chicago office, conference rooms, and kitchen
- Managing the conference room calendars and office/desk booking for visitors
- Assisting with other Wpromote locations' office operations and remote employee requests on an as-needed basis
- Providing support on miscellaneous office projects regarding our hybrid work environment
- Supporting IT/HR with new hires and current employee/vendor management as needed
You Must Have
- 2-3 years of administrative or office management experience
- A can-do attitude and a willingness to step in wherever help is needed
- Ability to be flexible with hours during busier periods of time with advance notice
- Excellent customer service skills
- Strong written and verbal communication skills
- Positive energy, presentability, and punctuality
- Solid ability to multitask while demonstrating high attention to detail
- Flexibility and the ability to prioritize new tasks as they come in
- Ability to work independently and work within a team environment
Nice To Have
- Experience with in-person client and/or team meetings
- Experience at a fast-paced advertising agency
- Familiarity with Expensify
Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
