Office Manager (Part-Time)

Requirements of the Office Manager:

• Minimum 2 years of experience in office administration, marketing, and/or sales support roles. 
• Expertise in MS Office required, including intermediate level Excel and Power Point.  
• Familiarity with CRM programsand experience with Teams, Mailings and Mail merges, Forms and OneDrive, Canva, Zoom, Survey Monkey preferred. 
• Experience managing office procedures, vendors, facilities and office equipment. 
• Strong communication, organizational and interpersonal skillsand ability to be intuitive to fulfill tasks and needs of the office.  
• Excellent initiative and follow-up skills, and ability to prioritize and carry out a variety of responsibilities with requests from various people. 

Benefits of the Job:

• Attractive Old Port location with water views and company paid parking 
• Eligible to participate in 401k based on hours worked requirement 
• Pro-rated paid time off and paid holidays 
• Other appreciation perks, including annual donation to employees’ charity of choice. 
• $22.00  - $24.00 / hour commensurate with experience. 

Responsibilities of the Office Manager:

• Manage all general office functions, including mail, supply inventory, interoffice communications, current and archived files and weekly bank deposits.  
• Point person for all general inquiry calls, fax/email messages, and deliveries 
• Organize and help execute mailings for events and marketing 
• Print and assemble materials for customer meetings 
• Update and distribute agendas for weekly team meetings  
• Primary contact for all vendors/contractors/service reps (e.g., property management, cleaning staff, parking, shipping, equipment servicing, etc.) 
• Act as office liaison with IT consulting company 
• Monitor and maintain equipment inventory lists, preventative maintenance, and subscription renewals 
• Coordinate equipment orders and installations 
• Work closely with IT team to develop and implement Information Security policies that support company compliance efforts  
• Organize and track company required ongoing training 
• Update and maintain, customer, prospect, and carrier contact information 
• Run and distribute various weekly, monthly, and ad hoc reporting and mailings 
• Event planning and project coordination (internal and external) 
• Prepare materials for events, meetings and trade shows/conferences 
• Manage all broker appointment applications and records  
• Coordinate onboarding and training for all new hires