Do you thrive in a fast-paced environment, enjoy keeping things running smoothly, and have a knack for juggling multiple projects? We're looking for a super proactive and organised Office Manager to provide an exceptional office experience for our growing 300+ person team based in London.
The Office Manager plays a vital role to ensure our team members have an optimal environment and resources to do their best work. As our Office Manager, you will be the backbone of our London office ensuring the daily office operations run seamlessly. You’ll also work closely with senior management and the wider People function to coordinate a variety of executive meetings, company ceremonies and celebrations.
The role involves line managing an Office Assistant, supporting them in prioritising their workload and overseeing administrative tasks.
This is a 12 month fixed-term contract covering maternity leave and will be a hybrid position requiring 4 days a week in our London office.
What You’ll Do
- Working directly with the Head of People and closely supporting the senior management team, this role will be responsible for but not limited to the following:
- Day-to-day management of office operations ensuring the space promotes positivity, productivity and collaboration
- Manage, guide and support the Office Assistant, fostering a positive and productive working relationship.
- Oversee general office administration including:
- Maintaining the office space calling upon third party service provider as necessary e.g. electrician
- Managing post, deliveries and couriers
- Maintaining appropriate stock levels of office equipment, stationery and refreshments
- Support the onboarding/offboarding process and ensuring new starters are provided with correct equipment and access - removal for leavers
- Provide timely comms and updates to the wider business on office related matters
- Plan and deliver in-office activities and company-wide events and celebrations
- Provide Executive Assistance support to our Executive Committee members, communicating with external parties and Board members to schedule and coordinate meetings and events
- Liaise with Building Management to identify and address facilities related issues
- Work with our IT function to anticipate needs and troubleshoot matters such as employee equipment and office tech (e.g. meeting room AV, WiFi)
- Health and safety - ensure necessary risk assessments/tests are carried out and the appropriate level of awareness is maintained/training is completed (e.g. first aiders, fire marshalls).
- Ensure appropriate security protocols are implemented and adhered to at all times.
- Lead and coordinate ad-hoc office related projects.
Who you are
- A proactive, detail-oriented person who enjoys working in a busy fast-growing environment.
- Naturally personable and approachable, great communicator who has a passion for their work and the people they work with
- Has a strong bias towards action and gets a kick out of getting stuff done
- Knows have to have fun whilst maintaining a professional outlook
Experience and Skills
- Previous experience as an Office Manager within a similar fast-paced, dynamic environment.
- Proven project management experience.
- Excellent organisational skills and meticulous attention to detail.
- Strong communication and interpersonal skills.
- Ability to work unsupervised with minimal guidance.
- Experience of line management is preferred.
- Experience of Executive Assistance work and communication with senior stakeholders is highly advantageous
What’s in it for you?
- Opportunity to join a fast-growing, award-winning and super ambitious startup
- Work with a friendly team of highly motivated individuals
- Be in an environment where you are listened to and can actually have an impact
- Thriving collaborative and inclusive company culture
- Company pension scheme
- Hybrid working environment
- Home office furniture allowance
- Personal Annual Learning and Development budget
- Private Medical Insurance
- Health Cash Plan (cashback on visits to the dentist & opticians etc)
- Cycle to work scheme
- Gympass subscription to a variety of gyms and wellbeing apps
- Enhanced parental pay & leave
- 25 days holiday + bank holidays with additional days added with length of service.
Please read before you apply!
By sending us your application you acknowledge and agree to Moneybox using your personal data as described below.
We collect applicants’ personal data to manage our recruitment related activities. Consequently, we may use your personal data to evaluate your application, to select and shortlist applicants, to set up and conduct interviews and tests, to evaluate and assess the results, and as is otherwise needed in the recruitment process generally.
We do not share your personal data with unauthorised third parties. However, we may, if necessary, share your personal data to carefully selected third parties acting on our behalf. This may include transfers to servers and databases outside the country where you provided us with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America.
If you are unsuccessful in your application, we may keep your details on file so that we can tell you about other suitable vacancies which may be of interest to you when they arise in the future. If you would rather we did not keep your details on file, you can contact us at email:
[email protected]
Your application will be subject to criminal record and adverse credit history checks (such as CCJs, IVAs and bankruptcy). As a regulated financial business, an adverse financial history could impact your suitability for the role. If you are aware of anything that could affect your suitability for the role, please let us know.
