Discover our galaxy 🪐
Since 2013, when Malt was founded by Vincent Huguet and Hugo Lassiège, we have become Europe’s fastest-growing freelance marketplace.
By acquiring Comatch (the Berlin-based leading marketplace for top freelance management consultants and industry experts) in 2022, we’re now home to a dynamic community of 550k+
freelancers, 70k+ companies, and 700+ Malters.
But we’re more than just a connector. Our marketplace streamlines freelancer-client communications, simplifies administrative and legal tasks, expedites invoicing and payments, and so much more.
Today, our company is growing fast! We need people like you to help us write this next chapter.
We are a tech company with a human approach 👽
- Strong company culture fueled by 700+ Malters from 40 countries
- Offices and teams in France, Germany, Spain, Belgium, United Kingdom, the Netherlands, Switzerland and the Middle East
- Committed to equality and diversity (50% of people managers are women)
- Strong career path policies allowing all Malters to develop and grow equally
- Backed by renowned investors including ISAI, Eurazeo Growth, Goldman Sachs and BPI France
- Recognized twice by LinkedIn as one of the best start-ups to work at
Explore your future career 🔭
As part of the People Team for DACH, you represent Malt in our Berlin office with partners, vendors, our freelancer community, and our team members.
You are responsible for an efficient and functional office set-up and for running the daily operations of our office in Berlin to create and maintain a pleasant work environment. You will also remotely support our team in Munich with their office topics.
You take pride in successfully managing and supporting initiatives to foster a positive and engaging company and team culture at Malt DACH.
Key responsibilities ✨
- You ensure the friendly welcome and support for team and guests and organize and supervise meetings, trainings & events regarding room preparation, catering and guest support.
- You organize the smooth processing of all administrative tasks in office operations, including telephone switchboard and mail, just as reliably as the security of the office through our access card management.
- You are responsible for the optimal and on-budget procurement of office supplies and the effective procurement and maintenance of office and kitchen equipment and furniture.
- You manage a wide range of suppliers and service providers from telecommunications to facility maintenance, insurance and catering. You negotiate contracts, schedule work, and monitor its proper execution.
- You are the contact person for property management, sub-tenants and our central Malt Facility Management.
- You are an important contact for the team on everyday issues, support team events and initiatives and, as our top feel-good manager, you ensure a positive atmosphere in the office.
- In cooperation with the Human Resources Team, you organize onboarding for our new team members, including welcome packages and office tours.
- As coordinator for workplace health & safety, you set up and attend health & safety meetings and reviews and coordinate suppliers to ensure compliance of office space and team with all workplace health & safety regulations and training requirements.
- You always keep your eyes open, bring fresh ideas to the team and support and manage special projects as needed.
About you 🧑🚀
- You bring 2+ years of experience in managing administration and operations for an office or comparable experience.
- You are a proficient Microsoft Office user and familiar with working and communicating through digital tools.
- You can communicate fluently in German and English.
- You are a self-motivated and self-organized team player; a hands-on problem solver with an eye for detail and the ability to prioritize and remain calm also in stressful situations.
- You love to communicate with different stakeholders to get things done cooperatively and have a natural sense of service.
How to join the mission? 🚀
- First call with Chloé (our Talent Acquisition Manager), to better understand your background, aspirations and answer your questions (30 minutes)
- Interview with Damaris, our Office Manager (45-60 minutes)
- Final interview with Astrid, our Director HR DACH (45-60 minutes)
- Team fit :)
