At Livefront, we help companies design and build world-class digital products that command attention and inspire joy. We’ve helped household names like Target, Samsung, General Mills, and Optum create experiences that have reached millions of people, and startups like HomeSpotter and Acclaim build entirely new businesses that challenge their industries’ status quo.
We’re looking for a capable, reliable Office Manager for our Minneapolis HQ! This is a full-time, salaried position.
Who you are
You are a naturally energetic host and caretaker with a passion for community. Creating meaningful connections comes naturally to you, and it allows you to anticipate the needs of the team you support. You’re extremely organized, fret about the details, and can multitask better than anyone you know. You have a history of success in office management and/or executive assistantship including event planning, facility management, and administrative support. You have a demonstrated ability to prioritize workload and shift attention among changing tasks and priorities. Above all, you’re a self-starter who thrives in autonomy and can work effectively with little oversight.
What you will be doing
Employee Engagement
- Manage and coordinate logistics for Livefront’s annual team retreat, including meeting spaces, catering and vendors, meals, AV, and team transportation.
- Own and manage event planning and communication for other internal Livefront team events and celebrations in Minneapolis and other cities where we have offices or concentrations of team members. On occasion, some travel may be required.
- Capture and organize photo and video content of the team.
- Support the leadership team in celebrating and caring for the individuals across Livefront, including birthdays, anniversaries, and other important life or family events.
- Assist with new-hire onboarding tasks as needed.
Administrative Support
- Book occasional travel, such as off-site leadership meetings and remote employee office visits.
- Manage various regular administrative tasks. Examples include: managing Livefront’s vacation calendar and journal, filing and distributing meeting recordings, and organizing digital and physical assets (swag, photo/video content, electronics).
- Support the CEO and other members of the leadership team in an administrative capacity, as needed.
- Assist with special projects, as needed.
- Run errands, as needed.
Facilities Caretaking
- Care for the Livefront office on a daily basis, including but not limited to stocking the kitchen; tidying up the office; spot cleaning bathrooms, kitchens, bar areas, and common areas; emptying the dishwasher; keeping the refrigerator fresh; restocking office supplies, and generally ensuring cleanliness and functionality.
- Coordinate with and manage the external cleaning service crew.
- Coordinate with landlords and repair and service vendors to manage any maintenance issues or facility needs.
Client & Partner Hosting
- Support client workshops and in-person meetings by booking rooms, organizing lunch, offering beverages, cleaning up, and other hands-on attending.
- Organize and coordinate (and sometimes attend) community events where Livefront is the host, facilitator, or sponsor.
- Serve as the primary go-to person for clients, board members, and other partners visiting from out of town, supporting various needs including but not limited to reservations for lodging, transportation, meals, etc.
Why you should apply
- You want to work with passionate and talented people who are always looking for ways to make things better.
- You desire a work environment where respect, mutual trust, and egoless collaboration are paramount.
- You want colleagues who take their work seriously but not themselves, and who know how to let loose and have a good time.
- You like being part of a team that has a reputation for excellence and gives back to the community by educating, mentoring, and sponsoring.
- You believe in sweating the details, giving a damn about quality, and taking pride in going the extra mile.
What you bring to the table
- A warm, welcoming, and professional personality.A relentlessly positive and energetic attitude that is infectious to those around you.
- Ability to work independently, communicate directly, and work effectively in a small team environment.
- Excellent written communication skills, including an understanding of best practices for email and calendar communications.
- Event planning experience, specifically for corporate functions.
- An ability to do repeatable activities with ease and attention to detail.
- A desire to dig in and solve new problems.
- A schedule that allows for occasional odd hours to help with setup or tear down of key events.
What to expect
When applying, please include a short note about yourself, a summary of your work experience, and a link to any public profiles you actively maintain (e.g. GitHub, LinkedIn, etc).
Our hiring process moves quickly and consists of several stages for candidates who capture our attention with their initial submission, sometimes including but not limited to a short preliminary phone interview, a series of video interviews, and a short take-home exercise which you'll have up to a week to complete.
Additional information
We go out of our way to evaluate all employees and job applicants equally based on merit, competence, and qualifications. We encourage candidates from all backgrounds to apply and consider all qualified applicants.
