Office Manager, Lausanne, Switzerland

Office Manager, Lausanne, 5 days a week (Part-Time/Condensed Hours)

Isomorphic Labs is a new Alphabet company that is reimagining drug discovery through a computational- and AI-first approach.

We are on a mission to accelerate the speed, increase the efficacy and lower the cost of drug discovery. You'll be working at the cutting edge of the new era of 'digital biology' to deliver a transformative social impact for the benefit of millions of people. 

Come and be part of a multi-disciplinary team driving groundbreaking innovation and play a meaningful role in contributing towards us achieving our ambitious goals, while being a part of an inspiring, collaborative and entrepreneurial culture.

Your impact 

Getting things done and making things work smoothly are needed for a fast-paced pioneering venture and the Office Manager, Lausanne plays a critical role in achieving this. 

This is a high impact role and you’ll need to use your natural tenacity and initiative in order to be successful. You will be responsible for all aspects of the workplace experience in Lausanne, with guidance from your manager, and wider Workplace Operations team in London. Your duties will vary from things like overseeing maintenance & repairs, working closely with our key suppliers & vendors to setting up desks, managing meeting rooms and providing effective general support to our Swiss Team. 

You’ll be responsible for the smooth running of all office related activity, partnering with the parent company's workplace services teams when necessary, so it is essential you are organised, self-motivated and able to prioritise work proactively. You’ll build strong relationships across the organisation through your positive and flexible approach.

What you will do  

• Responsibility for the day-to-day management, coordination and smooth running of the Swiss Office.
• Act as the primary point of contact for Swiss team members, vendors and on-site service providers helping to resolve queries in a timely manner. 
• Oversee maintenance programmes and repairs to ensure the office is consistently maintained to a high standard.  
• Work collaboratively with your Manager & the Workplace Ops team to ensure consistency with Global Workplace policies and local regulations. 
• Optimise the workplace including layout improvements, setting up new desks, managing meeting rooms and improving the office environment.
• Onboard new employees to the workplace in this location so that they understand all general processes, security and health & safety requirements. 
• Provide effective support to employees visiting from other locations whilst they are in Switzerland. 
• Contribute to ad hoc projects as required. 
• Co-ordinate in-office events, team activities and wellness initiatives to enhance our overall employee experience. 

Skills and qualifications 

Essential:

• Operating in a similar role in a startup or fast growth environment dealing with high levels of change and ambiguity
• Able to effectively partner with multiple senior stakeholders and find balance with multiple initiatives
• Strong decision making skills and ability to prioritise based on organisational needs 
• Process management including ability to analyse and make improvements, using data and reasoning
• Strong communication and relationship building skills
• Strong understanding of systems and building workflows
• Understanding of Health and Safety, ergonomic and accessibility requirements