Office Manager

Requirements of the Office Manager:

• High School Diploma or equivalent required. Associates degree in office administration or related field preferred.
• 3+ years administrative and clerical experience required.
• Extensive knowledge of office management procedures.
• Must be highly motivated and prepared to work at a significant level of independence.
• Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills, and attention to detail.
• Excellent computer skills to include knowledge of a variety of computer software programs including Windows Office Suite (Word, Excel, Outlook, etc.)
• Excellent organizational and time management skills, with ability to multi-task and work in a fast-paced environment.
• Valid driver’s license required.
• Ability to commute to the Portland, ME office Monday to Friday. 

Benefits of the Job:

• Pay in the range of: $51,000 - $59,000
• 6 paid holidays, 20 days of PTO
• 401(k)
• Medical, Dental and Vision insurance

Responsibilities of the Office Manager:

• Oversee the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Address employees’ queries regarding office management issues.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintain inventory of office supplies; order new supplies as needed.
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Oversees and manages the smooth running of the office (equipment, supplies, cleaning, security, etc.)
• Manages all logistical operations within the office and ensures consistency.
• Perform general clerical duties including data entry, filing, organizing office records and files, and operating office equipment.
• Assist with the coordination of in-house or off-site activities, e.g., all staff meetings, company events, and celebrations.
• Oversee visitors to the office and ensure a friendly, personal experience.
• Ensure that all items are invoiced and paid on time.
• Coordinate internal and external resources and cultivate relationships with vendors.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Perform additional duties and assignments that help ensure a smooth and efficient business process.
• Other duties and projects as assigned.