Office Manager

Requirements of the Office Manager:

• High School Diploma or equivalent required. Associates degree in office administration or related field preferred. 
• 3+ years administrative and clerical experience required.  
• Extensive knowledge of office management procedures. 
• Must be highly motivated and prepared to work at a significant level of independence. 
• Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills, and attention to detail. 
• Excellent computer skills to include knowledge of a variety of computer software programs including Windows Office Suite (Word, Excel, Outlook, etc.) 
• Excellent organizational and time management skills, with ability to multi-task and work in a fast-paced environment. 
• Valid driver’s license required. 
• Ability to commute to the Bangor, ME office Monday to Friday.  

Benefits of the Job:

• 6 paid holidays,20 days of PTO 
• 401(k) 
• Medical, Dental and Vision insurance 

Responsibilities of the Office Manager:

• Oversee the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations. 
• Directs office activities and functions to maintain efficiency and compliance with company policies. 
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. 
• Address employees’ queries regarding office management issues. 
• Oversees telephone services, email correspondence, and mail distribution. 
• Maintain inventory of office supplies; order new supplies as needed. 
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. 
• Oversees and manages the smooth running of the office (equipment, supplies, cleaning, security, etc.)  
• Manages all logistical operations within the office and ensures consistency. 
• Perform general clerical duties including data entry, filing, organizing office records and files, and operating office equipment. 
• Assist with the coordination of in-house or off-site activities, e.g., all staff meetings, company events, and celebrations. 
• Oversee visitors to the office and ensure a friendly, personal experience. 
• Ensure that all items are invoiced and paid on time. 
• Coordinate internal and external resources and cultivate relationships with vendors. 
• Manage contract and price negotiations with office vendors, service providers and office lease. 
• Perform additional duties and assignments that help ensure a smooth and efficient business process. 
• Other duties and projects as assigned.