Office Manager

OFFICE MANAGER (AMER)

(Montreal - Canada)

Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.

COMPANY OVERVIEW

At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration. 

We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities. 

Learn more at www.ivalua.com. Follow us on LinkedIn and Twitter.

THE OPPORTUNITY

CONTEXT: 

Our HR team is dedicated to delivering outstanding employee experience and creating an inclusive environment for all.

With over 20 global team members, the HR team needs to keep growing to satisfy demanding customers.

ROLE: 

This part-time (bilingual) position (up to 30-40 hours per week) requires the Office Manager to be physically in the office during work hours. There could be some flexibility regarding those hours; however, there are days/times wherein the presence will be required based on office activity. 

WHAT YOU WILL DO WITH US 

• Greeting visitors and directing them to the right person
• Greeting and onboarding new hires (usually Monday morning)
• Ordering office supplies, lunches, and snacks; restocking office pantry/kitchen with
snacks, etc.
• Maintain inventory of office supplies, snacks, etc.

• Serve as the main conduit to building management, including coordinating building-
driven meetings and events, managing parking passes, etc.

• Maintain office seating plan.
• Ensuring that common spaces (kitchen, conference rooms, and open office spaces) are
tidy, promoting among office colleagues the need to manage this themselves
• Sort and distribute mail.
• Help in the organization and execution of office events (Thursday company-sponsored
lunches, “happy hours”, celebrations, decorations, etc.)
• Other tasks that come up that require attention for the smooth running of the office: Invoicing and supplier maintenance for location/Travel & Expense approvals for Canada

YOUR PROFILE

If you have the below experience and strengths this role could be for you:

Soft Skills:

• Strong interpersonal skills, high energy level
• Strong organizational, multi-tasking, data entry, and customer service skills
• Internal customer-focus
• Strong sense of initiative and constant improvement; self-driven and results-oriented
• Exceptional communication skills (in French and English)
• Ability to exercise discretion regarding sensitive or confidential information
• Willingness to take on additional responsibility and grow

WHAT HAPPENS NEXT

If your application fits this specific position’s needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals – apply today! 

Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you! 

Our recruitment process is designed to assess your competencies through a series of personalized interviews with internal stakeholders relevant to the role. 

Interviews will be conducted virtually via video or on-site with face-to-face meetings.

LIFE AT IVALUA

• We're a team dedicated to pushing the boundaries of product innovation and technology
• Sustainable Growth, Privately Held
• A stable and cash-flow positive Company since 10 years
• Snacks and weekly lunches in the office
• Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity
• Unlock and unleash your full professional potential with our exceptional training and career development program
• Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work. Experience a truly diverse and inclusive work environment where your unique contributions are highly valued
• Regular social events, competitive outings, team running events, and musical activities,
• Comparably recognized Ivalua for the following (https://www.comparably.com/companies/ivalua) :   

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United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans. https://www.linkedin.com/company/ivalua/about/

Experience life at Ivalua - check out our captivating video! Gain insight into our unique company culture and get a glimpse of what it's like to work with us.

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