Office Manager

OFFICE MANAGER  

Hourly Rate: $35-38/hr DOE

What We Do 

Come be part of the affordable, home-ownership movement! Join us and make an impact on people’s lives! Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact. To this end, we build homes for first-time homeowners and sustain homeownership by helping homeowners retain their home as an asset for generations to come. 

Your Impact  

The Office Manager is the operational heartbeat of HGSF. This position plays a pivotal role in facilitating a productive and efficient environment that empowers staff to focus on HGSF’s mission of affordable home ownership. In addition to office management, this role will engage in facilities management, maintain vendor relations, manage key operational functions, and provide critical support across various departments. The Office Manager (OM) will directly contribute to HGSF’s organizational effectiveness, enhancing our capacity to serve more families and communities. 

Primary Responsibilities  

Comprehensive Office and Facilities Management (50%)  

• Oversees all aspects of office operations, ensuring a productive, safe, and engaging work environment.  
• Manages facilities-related tasks, liasion with building management for repairs and improvements, and maintain relationships with janitorial services. 

Vendor and Technology Coordination (20%): 

• Acts as the primary contact for IT and office equipment vendors.  
• Manages the issuance and maintenance of key cards, laptops, office equipment, and provide basic IT support. 
• Oversees the procurement and upkeep of technical and fixed assets. 

Financial and Administrative Support (15%):  

• Handles check processing, and invoicing 
• Supports the finance department with accounts payable and receivable tasks.  
• Enhances proficiency in financial operations and office technology, including Teams equipment and laptop setup. 

Onboarding and Departmental Support (10%)

• Manages the onboarding process for new hires, providing comprehensive support from workstation setup to orientation.  
• Offers ongoing support for recruitment, compliance, training, and assists other departments with special projects as needed. 

Other Duties as Assigned (5%) 

• Performs other duties as assigned 

Minimum Qualifications   

• At least 2 years of experience in administrative roles or office management, with a proven track record of managing office operations and supporting multiple facets of an organization. 
• Exceptional written and verbal communication skills. 
• Outstanding organizational abilities and attention to detail. 
• Strong proficiency in office software (Microsoft Teams, Word, Excel, PowerPoint) and the ability to quickly adapt to new technologies. 
• Ability to work independently and as a vital member of various teams. 
• Comfortable in a fast-paced environment, adept at managing multiple priorities, and resilient under pressure. 
• A solution-focused approach to addressing challenges and conflicts. 
• Must be able to travel within HGSF’s tri-county service area ( SF, Marin, San Mateo)  
• Must be able to pass background check (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.)  

Preferred Qualifications  

• A passion for the nonprofit sector and a keen interest in contributing to administrative excellence. 
• A quick learner, especially in mastering finance functions and office technology. 

Work Environment  

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. 

Physical Demands  

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and stand or bend as necessary. Must be able to travel within HGSF’s service area.   

Benefits

Compensation for this role is competitive, DOE. This full-time position offers medical, dental and vision insurance, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403b retirement account, commuter benefits, 20 paid vacation days, 3 front loaded sick days, and 13 paid holidays. 

EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.   

Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located.