This role will provide direct administrative support, including scheduling, meeting coordination, travel & expense management, and be responsible for keeping our new Amsterdam office running smoothly.
Responsibilities
- Manage relationships with vendors, service providers, and landlord; ensuring that all items are covered in a timely manner.
- Manages office supplies inventory and place orders as necessary.
- Serve as point of contact for general communications with the executives and filter out distractions that enables the leader to become more proactive. Draft email responses, when required.
- Manage complex calendars in order to efficiently organize meetings and book travel
- Provide essential support by serving as key point of contact, coordinating meeting logistics, communications, and materials. As you learn the business, you will be given more responsibility to follow-up on priorities, manage minutes, and prepare presentations and other documents
- Coordinate travel and expense management for the local leadership team.
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
- Performs receptionist duties, if required: greeting visitors, and answering and directing phone calls.
- Maintains responsibility of general office tidiness and upkeep, “look and feel”
- Ensures office policies and procedures are implemented appropriately per company, Human Resources, and Safety department guidelines.
Skill Requirements
- You are an anchor of the organization: an independent, structured, reliable and careful way of working is essential for this.
- Ability to handle administrative details independently, while keeping team members adequately informed
- You bring organizational strength, communication and persuasive skills, a positive basic attitude and a high level of motivation and enthusiasm for new challenges.
- Ability to understand assignments and complete them with little to no follow up
- Robust computer skills including Microsoft 365 Tools (Excel, PowerPoint, Word, Visio, etc), Salesforce, PowerBI, Netsuite or SAP
- Ability to prioritize and handle multiple assignments at any given time and manage competing priorities
- Excellent organization, planning, time management and problem-solving
- Ability to deliver results under pressure and take ownership of assigned tasks
- Excellent written and verbal communication ability with strong relationship building skills
- Fluency (written and spoken) in both Dutch and English is a must
- Demonstrate the ability to handle confidential information with discretion, prioritize work to deliver outcomes, and exercise good judgment
