Office Manager

Responsibilities:

• Manage day-to-day office operations, including but not limited to, answering the door, directing phone messages to the appropriate party, stocking coffee and snacks, liaising with building management, etc.
• Support all employees, in office and/or remote, with ad hoc requests and questions.
• Plan and organize events such as Summer and Holiday parties, quarterly office lunches, and other office engagement activities.
• Create and distribute communications in collaboration with the Comms team.
• Organize and support team events such as QBRs, onsite client visits, Board Meetings, Lunch & Learns, and events sponsored by Employee Resource Groups.
• Collaborate with and support other OMs on tasks such as events, travel, and policies
• Supervise travel arrangements via travel booking software and support employees with their travels as needed, review and process employee expenses.
• Order, track, and maintain office supply inventory, process credit card payments, and reconcile monthly credit card purchases.
• Maintain compliance with local Health and Safety protocols.
• Manage contracts and relationships with external vendors.
• Maintain and update Office Management playbook and SOPs.

Requirements:

• 3-5 years, of prior experience in a fast-paced administrative or operations role
• Proficiency with Google Suite (Sheets, Slides, Docs, etc).
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Discretion and confidentiality.
• Experience in a fast-paced, high-growth environment.