Breakwater Technology is a technology solutions company passionate about Customer tailored product development. From requirements definition and specification, software coding and development, to application support and maintenance; we can understand and assist with the entire product lifecycle. With a drive fueled by curiosity, engagement, and an agile mindset, we strive to deliver the highest possible business output of every task and project.
We’re looking for an enthusiastic Office Manager to join our team. You will play a pivotal role in ensuring the smooth and efficient functioning of our workplace. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and is passionate about creating a productive and positive work atmosphere.
As an Office Manager in BWT you will:
- Make sure our office is all set up, a nice and effective place to work at
- Keep our meeting rooms ready for usage, assist in facilitating meetings like company All Hands and OKR meetings
- Organise the office layout and order stationery and equipment
- Manage contract and price negotiations with office vendors, service providers and office lease
- Communicate with the landlord, cleaners, catering, botanists, security etc. and solve office space related problems
- Assist with basic bookkeeping tasks such as invoice processing, expense reports, and budget tracking.
- Coordinate with the IT department on all office equipment
- Plan in-house or off-site activities, like parties, celebrations and conferences together with the HR Manager
- Support and guide our employees and visitors
- Hand out and keep a record on our door cards, parking system etc.
- Make travel arrangements for our team members (flights, visas, accommodation, etc.)
- Support in relocation, onboarding, HR projects
- Keep the company policies & guidelines up-to-date
- Support employer branding projects (social media, branding activities etc.)
- Foster a positive office culture by organising employee engagement activities
- Lead Diversity and Inclusion activities
You will be successful in this role if you have:
- 3+ years of general administrative assistant experience, including HR administration
- Commitment to a culture of diversity and equal opportunity
- Proficiency with basic budget management and calculations
- High degree of professionalism, integrity, confidentiality and judgement especially as it relates to the ability to handle sensitive/confidential information.
- Excellent interpersonal skills with ability to relate professionally with all-levels of the organisation (including public speaking)
- Strong written and verbal communication skills, with ability to use judgement to field inquiries professionally and efficiently
- Excellent spoken and written English
- Fluency in Estonian
- Demonstrated ability to prioritise, meet deadlines, work independently and manage multiple tasks simultaneously
- Attention to detail
- Familiarity with Google Workspace
Why us:
- At Breakwater Technology you are not recruited to work for us, you are hired to work 'with' us this means we are fully invested in your professional growth and development and ensuring your work is engaging, fulfilling and fun
- In this dynamic and collaborative work environment, we foster a culture built on the pillars of honesty, where transparent communication is valued; growth, as we invest in the continuous development of our team members; respect, ensuring an inclusive and supportive atmosphere; and freedom, empowering individuals to contribute their unique perspectives and ideas
- Our working language is English and we work hard to create an inclusive environment, at BWT you never lunch alone (unless you really want to)
- We are a social bunch, whatever your sport or whatever your game, you will be sure to find someone to join you. We even compete as a team in different sporting events (and we like to win)
- Our benefits are industry leading and we value our employees offering competitive salaries and incentives
- Our modern office has a stunning view of Ülemiste lake and Tallinn Airport; and as if that was not enough, we have breakfast together once a week and you can always find fresh fruit and snacks in our kitchen
Candidate experience is one of the core values in our recruitment process. To make it as transparent and smooth as possible, we have prepared
this video to give you an idea what are the stages if you qualify for the role.
At Breakwater, we’re passionate about creating an inclusive workplace for everyone, no matter their age, gender identity, race, sexual orientation, physical or mental ability, or ethnicity. Join us in creating a workplace where your contributions are recognized, and you can thrive as your true self.
