Are you an organized, proactive, and people-oriented professional?

We are looking for an Office Coordinator to keep our Barcelona and Lisbon offices running smoothly and support tesa’s employees!

tesa is a global leader in technology and innovation, offering over 7,000 advanced adhesive solutions. You will be part of a dynamic and international team, making a real impact on workplace operations and employee experience.

Purpose of the role:

As an Office Coordinator, based in Barcelona, you will ensure the smooth operation of our office in Barcelona and Lisbon, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.

Responsibilities:

• Organize office procedures to ensure smooth operations and support employee workplace experience

• Implement and maintain office administrative systems

• Plan and organize company events (conferences, team events, social events)

• Manage vendors relationships regarding facilities (landlord, maintenance, cleaning ….)

• Manage and coordinate the car fleet, travel and expense management

• Support onboarding and offboarding of employees (handover tools, documents, etc.)

• Prepare and support project, documents, presentations within facility management

• Order and manage stationery and IT equipment

• Handle mail distribution and organize the packing and sending of box (correspondence, complaints, and queries)

• Ensure Health & Safety policies are up to date and all facility-related activities are compliant