Everyone is welcome at Handshake. We know diverse teams build better products and we are committed to creating an inclusive culture built on a foundation of respect for all individuals. We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.
Handshake is looking for an enthusiastic, creative, and super-organized Office Coordinator to join our team for six months! As part of our Workplace Team, you’ll report to our Senior Workplace Manager. In this role, you will be responsible for keeping our San Francisco office operating efficiently and at scale while also being thoughtful in ensuring the best possible experience for our team & guests. We’re looking for someone excited by this challenge and the opportunity to make a significant impact on the ways Handshakers do their work!
Act as main point of contact for the San Francisco office; be a positive, friendly presence in the office, building strong relationships with all team members and guests, as well as with any visiting employees
Responsible for managing the workplace experience in our San Francisco office from a safety and facilities standpoint; you’ll ensure that our office environment creates an ideal workspace for our team, while also bringing our mission and values to life
Manage partnerships with building management, cleaning staff, and all other office vendors including snacks, meals, handy-people, and IT support
Order, track inventory, and stock office supplies, snacks, and swag
Proactively seek ways to streamline office processes and leverage best practices
Support and help execute on company-wide events for the San Francisco office as well as quarterly meetings and ERG events
Provide logistics related team-offsite event support to Leadership and their Executive Assistants
Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage
Partner closely with other functions across the People Team, bringing innovative ideas to new team initiatives, culture-building events and business efficiencies, especially as we manage a hybrid work environment
Proactively coordinate space planning in partnership with the People team, including additions or changes needed to the physical space as we keep evolving our workforce strategy
Note: This is a part-time contract role (24 hours per week) and lasting a duration of 6 months. This role requires an in-person presence 3 days per week.
At least 2 years of experience working in a fast-paced business environment, preferably within the tech space
Passion for Handshake’s mission to democratize access to opportunity for college students
Friendly and enthusiastic can-do attitude
Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience and creativity in developing and improving processes
Highly organized with the ability to prioritize and manage workload effectively, always following projects through to completion
Great judgment and a history of working with highly confidential information
Exceptional interpersonal skills, empathy, and the ability to build relationships across different functions
Excellent written and verbal communication skills – you know precisely what to say and how to say it, both online and in-person
An eye and appreciation for office design
Ability to track and spend according to allocated budget
Prior reception, executive assistant, or office coordination experience
For cash compensation, we set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.
Handshake is the #1 place to launch a career with no connections, experience, or luck required. The platform connects up-and-coming talent with 750,000+ employers - from Fortune 500 companies like Google, Nike, and Target to thousands of public school districts, healthcare systems, and nonprofits. In 2022 we announced our $200M Series F funding round. This Series F fundraise and valuation of $3.5B will fuel Handshake’s next phase of growth and propel our mission to help more people start, restart, and jumpstart their careers.
When it comes to our workforce strategy, we’ve thought deeply about how work-life should look at Handshake. With our hybrid-work model, employees benefit from collaboration and shared team experiences three days per week in our vibrant offices, and enjoy the flexibility of remote work two days per week. Handshake is headquartered in San Francisco, with offices in New York, London, and Berlin.
At Handshake, we'll give you the tools to feel healthy, happy and secure.
Benefits below apply to employees in full-time positions.
(US-specific benefits, in addition to the first section)
(UK-specific benefits, in addition to the first section)
(Germany-specific benefits, in addition to the first section)
Looking for more? Explore our mission, values and comprehensive US benefits at joinhandshake.com/careers.
Handshake is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or reasonable accommodation, please reach out to us at [email protected].
