Office Coordinator (On-site)

Who You Are:
The Workplace Services team, which is part of the People and Culture team, is dedicated to delivering a top-notch employee experience for Blink. A successful Workplace Services Assistant is an organized, friendly, and detail-oriented professional with exceptional communication and customer service skills. You will feel at ease interacting with employees at all levels and will carry out administrative tasks accurately and efficiently. In this role, you will contribute to creating a positive and engaging office environment, fostering a sense of community and collaboration among team members. You will play a vital role in enhancing the employee experience at our Robinson Township office and across Blink.

Location: 5 Penn Center Blvd, Pittsburgh, PA 15205 ( Robinson Township)

Work hours: Onsite, Monday-Friday, 9am-7pm (flexible)

What You’ll Do:

• Perform administrative tasks such as creating mailing labels, fulfilling office supply requests, and coordinating simple maintenance requests with building management.
• Oversee the reception area for employees, candidates, and visitors.
• Manage office supply inventory, including stationery, snacks, and coffee.
• Set up workstations for new hires and conduct office tours.
• Assist with desk relocations.
• Handle all incoming and outgoing mail and deliveries.
• Support the organization of in-office meetings and planning sessions.
• Plan and execute small in-office celebrations to foster a positive work environment.
• Identify opportunities for process improvements and better office management.
• Cultivate trust and encourage teamwork within the organization

Desired Qualities and Experience:

• Experience in office administration/manager or a related role (1-3 years preferred).
• Excellent customer service skills for interacting with employees, candidates, and visitors.
• Strong organizational and multitasking skills to handle various administrative tasks effectively.
• Ability to manage office supply inventory and fulfill requests efficiently.
• Proficiency in using G-Suite applications.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Ability to plan and execute small events or celebrations in the office.
• Experience in coordinating meetings and managing logistics.
• Ability to work collaboratively and foster a positive team environment
• Ability to use a small ladder and navigate around our 25,000+ sq.ft office
• Capable of handling physical tasks, including the ability to lift and carry items up to 40 lbs.