Frequentis Group with headquarters in Vienna is an international supplier of communication and information systems for control centres with safety-critical tasks. Mission-critical control centres around the world keep our planes safe in the sky, our urban and regional trains safe on the railroads, and our ships and boats safe on the seas. Today, any controller working in a mission-critical control centre relies on four sophisticated technologies to do their jobs: voice communications, situational awareness tools, decision assist tools, and a resilient voice and data network underneath it all. Those four basic tools: that’s what we do. Worldwide, more than 500 customers in 150 countries with more than 40,000 workstations already trust our know-how and proven experience.

Frequentis Canada is looking for an Office Coordinator. As a member of a dynamic team, you will perform a variety of general administrative tasks supporting accounting, finance, human resources, operations and sales. Our ideal candidate has a thorough understanding of the Microsoft Office suite (Email, Word, Excel, Power Point); is a team player; has great organization skills and can multi-task. The candidate must also have a strong A/P and bookkeeping background with great communication skills and be bilingual (French and English). 

The position is based in Gatineau, Quebec, Canada and is open to Canadian Citizens, Canadian Permanent Residents and Foreign Workers that hold a valid Canadian Work Permit.

Key Tasks

• Assist with accounting and finance tasks such as accounts payable, invoicing, petty cash and expense reports
• Coordinate with human resources on recruitment activities, reference checks, maintaining employee records and social events
• Prepare documents, spreadsheets, reports, presentations and other documents as needed
• Create and/or maintain appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking.
• Perform general clerical duties such as filing, copying, scanning and mailing
• Order and manage office supplies inventory
• Communicate effectively with internal and external stakeholders via phone, email, or in person
• Provide support to other staff members and managers